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Job ID: 170119

Event Coordinator (6291U) - CoE/College Relations
University of California, Berkeley


Date Posted Oct. 22, 2021
Title Event Coordinator (6291U) - CoE/College Relations
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Coordinator
  • Communications/Public Relations
 
 


Event Coordinator (6291U) - CoE/College Relations

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 250 regular faculty members, 600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest College on the Berkeley campus. COE occupies ten buildings on the Berkeley campus and has extensive facilities at the Richmond Field Station

The Commencement Coordinator reports dually to the Executive Director of Engagement Programs and Associate Director of Engagement Programs. Responsibilities involve planning and organizing campus event activities, including managing logistics such as facilities, audience management activities, caterers, and vendors, facilitating communication and services with speakers and facility maintenance staff, or providing technical support for these activities.

Application Review Date

The First Review Date for this job is: 11/3/21

Responsibilities

85% Provides a wide variety of coordinating and administrative functions to support College events, focusing on the spring commencement ceremonies planned for 2022.

Registration database management: Hold primary oversight of the commencement online registration database
  • Checking for duplicate registrations Resolving incorrect registrations Assist graduates with registration as needed. Manage day of event registration platform; overseeing late registration


Manage and update external-facing commencement web pages.
  • Update as necessary the commencement web page


Ticket management and distribution:
  • Serve as primary contact for registrants. Coordinate with Cal Performances and the College's finance office as needed. Liaison with Cal Performances to ensure that ticket distribution complies with contract specifications.


Day-of-event materials/staffing:
  • Oversee production of day-of-event materials, including staff assignments, seating maps, timeline, briefing, etc. Manage data, draft content, and distribute commencement communications to staff, faculty, and students regarding registration, logistics, timing, and other details as necessary. Manage day of event registration platform.


15% Participates in planning, organizing and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.

Required Qualifications

***This is a five-month, full-time contract position***

Must be able to work all day (14+ hours) for the College's spring commencement ceremonies hosted in spring 2022, dates to be determined.
  • Experience working with database or registration platforms.
  • Working knowledge of concepts, principles and practices of event planning and production and public relations.
  • Strong organizational skills, including skills in effectively coordinating and organizing multiple details.
  • Good interpersonal communication skills and political acumen.
  • Capable of effectively and professionally representing the campus to the public.
  • Sound judgment and effective decision-making and problem resolution skills, including skills to recognize and deal effectively and appropriately with actual and potential problem areas, including the ability to determine the issues/problems that need to be brought to the attention of higher-level staff and management.
  • Skill to maintain confidentiality.
  • Hold a valid California driver's license.
  • Ability to lift 25-50 pounds with assistance if needed.
  • Ability to work outside of regular work hours to include nights and weekends as needed.
  • Bachelors degree in related area and equivalent experience/training.
  • Must be able to work all day (14+ hours) for the College's spring commencement ceremonies hosted in spring 2022, dates to be determined.


Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

*Salary commensurate with experience.

*This is a five-month, full-time contract position. The duration of a contract position may be extended or reduced based on business need.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=25850&PostingSeq=1

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