Event Coordinator (6291U) - CoE/College Relations
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We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles
, our Principles of Community
, and our Strategic Plan.
The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 250 regular faculty members, 600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest College on the Berkeley campus. COE occupies ten buildings on the Berkeley campus and has extensive facilities at the Richmond Field Station
The Commencement Coordinator reports dually to the Executive Director of Engagement Programs and Associate Director of Engagement Programs. Responsibilities involve planning and organizing campus event activities, including managing logistics such as facilities, audience management activities, caterers, and vendors, facilitating communication and services with speakers and facility maintenance staff, or providing technical support for these activities.
Application Review Date
The First Review Date for this job is: 11/3/21
85% Provides a wide variety of coordinating and administrative functions to support College events, focusing on the spring commencement ceremonies planned for 2022.
Registration database management
: Hold primary oversight of the commencement online registration database
Manage and update external-facing commencement web pages
- Checking for duplicate registrations Resolving incorrect registrations Assist graduates with registration as needed. Manage day of event registration platform; overseeing late registration
Ticket management and distribution
- Update as necessary the commencement web page
- Serve as primary contact for registrants. Coordinate with Cal Performances and the College's finance office as needed. Liaison with Cal Performances to ensure that ticket distribution complies with contract specifications.
- Oversee production of day-of-event materials, including staff assignments, seating maps, timeline, briefing, etc. Manage data, draft content, and distribute commencement communications to staff, faculty, and students regarding registration, logistics, timing, and other details as necessary. Manage day of event registration platform.
15% Participates in planning, organizing and staffing larger or more complex events, including being assigned responsibility for a specific event segment such as parking/transportation, catering, etc.
***This is a five-month, full-time contract position***
Must be able to work all day (14+ hours) for the College's spring commencement ceremonies hosted in spring 2022, dates to be determined.
- Experience working with database or registration platforms.
- Working knowledge of concepts, principles and practices of event planning and production and public relations.
- Strong organizational skills, including skills in effectively coordinating and organizing multiple details.
- Good interpersonal communication skills and political acumen.
- Capable of effectively and professionally representing the campus to the public.
- Sound judgment and effective decision-making and problem resolution skills, including skills to recognize and deal effectively and appropriately with actual and potential problem areas, including the ability to determine the issues/problems that need to be brought to the attention of higher-level staff and management.
- Skill to maintain confidentiality.
- Hold a valid California driver's license.
- Ability to lift 25-50 pounds with assistance if needed.
- Ability to work outside of regular work hours to include nights and weekends as needed.
- Bachelors degree in related area and equivalent experience/training.
- Must be able to work all day (14+ hours) for the College's spring commencement ceremonies hosted in spring 2022, dates to be determined.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:
*Salary commensurate with experience.
*This is a five-month, full-time contract position. The duration of a contract position may be extended or reduced based on business need.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=25850&PostingSeq=1