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Job ID: 124686

Secretary 1
University at Buffalo, The State University of New York

Date Posted Jun. 20, 2019
Title Secretary 1
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Economics
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

The Department of Economics provides students the basic knowledge required to understand how economic problems are approached, and imparting the basic qualitative and quantitative tools used by economists to solve economic problems. This Department strives to better serve the needs of their undergraduate and graduate population by engaging in research and continuously improving the design of academic programs, curriculum and course offerings.

Within this department the Secretary 1 plays an integral administrative role supporting this mission. Critical administrative tasks include but are not limited to:

Secretary to the Chair

  • Manage calendars and deadlines
  • Be first point of contact for Chair
  • Coordinate logistic for meetings, travel, and visitors
  • Communicate with individuals from other offices, departments, and organizations.
  • Draft email requests & notifications and proofread correspondence
  • Coordinate dissertation presentations, submissions, & paperwork for Chair’s PhD students
  • Assist with special department assignments

PhD Program Administrator
  • Ensure accuracy of student data and keep database, personnel and academic files up-to-date
  • Guide students, once they are admitted to the program, through to commencement and oversee their administrative advancement throughout each stage
  • Facilitate employee paperwork (e.g. TA Appointment offer letters, HR forms, tax forms and immigration paperwork)

Office Management and Department Support
  • Oversee the daily operations of the main office and department
  • Manage work flow and streamline processes
  • Interact daily with faculty, staff, & students in person, email and or by phone
  • Prepare expenses for reimbursement of travel and moving expenses for faculty and visitors
  • Assist ATC with assignments

Fiscal Management
  • Pay all department bills and record transactions in departmental database
  • Initiate processes as appropriate (IDIs, UBF disbursement requests, e-reqs, etc.)
  • Review state OTPS and UBF account balances
  • Reconcile transactions and monthly P-card statements

University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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