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Job ID: 148104

Assistant Director, NCAT Business Operations & Planning
Auburn University


Date Posted Oct. 26, 2020
Title Assistant Director, NCAT Business Operations & Planning
University Auburn University
Auburn, AL, United States
Department National Ctr Asphalt Technology
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Associate/Assistant Director
  • Facilities/Maintenance/Transportation
 
 

Job Summary
Manages the business, financial, facility, administrative and human resources strategies and programs of the National Center for Asphalt Technology (NCAT).

Essential Functions
Accounting and Financial Management: Responsible, through self or others, for the accounting, reporting, budgeting, and monitoring of all financial matters within NCAT. Develops financial strategies to ensure the operating viability of NCAT through analysis of assets and liabilities.
Prepares and submits financial forms for major proposals. Ensures that all fiduciary
responsibilities of the partnership with the National Asphalt Pavement Association (NAPA) and the National Asphalt Pavement Association Research and Education Foundation Inc. (NAPAREF) are fulfilled. Manages the finances so that adequate reserves are available to meet future needs.

Provides high- level programmatic support by recommending and implementing improvements to accounting practices, systems, and procedures, and by providing lead researchers and managers with analyses, projections, and trends necessary to keep NCAT at the forefront of the asphalt pavement research industry.

Budget Management: Creates reports summarizing the current and projected financial state of NCAT. Prepares and monitors the operating budget for NCAT and provides analysis for funding activities, business operations, project accounting, and budgetary counsel in support of NCAT’s strategic plan. Prepares Test Track conference budget and determines appropriate registration fees. Communicates and clarifies NCAT’s project budget development and monitoring processes to new researchers. Responsible for both pre- and post-award financial management for an average of 75-100 active research contracts.

Compliance Management: Reviews documentation for compliance with University, legal, cost accounting standards, and other guidelines.

Human Resource Management: Partners with College of Engineering’s HR Liaison to ensure HR processes and strategies are appropriately administered. Prepares documentation for merit and supplemental pay. Compiles annual performance reviews for submission to the college. Completes documentation needed for filling vacancies, job reclassifications, and employee terminations, including full-time employees, temporary employees, and student employees. Coordinates all HR processes involved in searches, job offers, and onboarding.

Contract Management: Responsible for the facility maintenance contracts of the NCAT properties to include the main office, lab, and test track, ensuring that the buildings and grounds are well kept and presentable (NCAT facilities are maintained independent of AU facilities). Coordinates repairs and renovations with AU Facilities and/or directly with local contractors as appropriate. Contacts utilities for service needs and manages the maintenance contracts including telephone systems, internet services, custodial contracts, water, HVAC service, building alarm/security, pest control, and landscaping maintenance. Serves as the point of contact with Auburn University’s Facilities and/or contractors for capitol repairs and renovations. Establishes contracts with hotels, conference centers and local transportation services for tours and meetings. Writes RFPs for maintenance contracts and negotiates through PPS for best values. Coordinates meeting room contracts and arrangements and catering and vendor set up.

Business Management/Development: Develops comprehensive business plans for new training initiatives, engineering services, workforce development, and intellectual property assets that involve revenue and expense forecasting, marketing, and partnering. Prepares and aids in presentation of reports and information semi-annually to NCAT Board of Directors. Prepares minutes for board meetings.

Supervises NCAT administrative and financial staff, approves leave requests, payroll, annual performance reviews, annual planning documents, and assigns work tasks. Acts as liaison between the faculty, staff, Engineering Business Office, Office of Sponsored Programs, and Contracts & Grants.


 
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Contact Information

 
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pertaining to this university job announcement.

 

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