Tufts University’s University College (UC) is dedicated to programming that meets the educational needs of learners, wherever they are on their learning journey. Today, UC’s programmatic areas include Tufts Professional & Custom Education Programs, Tufts Pre-College Programs, and Tufts Lifelong Learning & Osher Institute. UC has grown quickly since its inception in November 2018 and is poised for substantial medium-term growth with the incorporation of degree and certificate programs through which it hopes to significantly expand access to Tufts’ world-class education. UC offers a fast-paced, nimble environment made of highly trained professionals who love the higher education environment and are committed to providing world class education in the 21st century to a wide variety of students. UC is well-positioned to develop a distinctive presence in the greater Boston landscape as part of a diverse and accessible institution that makes learning and engagement with education of all kinds for all people a part of its core mission.
What You'll Do
Reporting directly to the Dean and with a dotted-line reporting relationship to the Deputy Executive Administrative Dean, the Executive Administrator manages special projects, initiatives, and events; decanal administrative needs; and business operations needs.
Special Projects and Special Events – 60%
- Manages special projects and initiatives for the dean and deputy EAD, including preparing and staffing the roundtable and leadership meetings, and managing activities related to strategic plan-related initiatives and school performance indicators.
- Manages and staffs special meetings and events, working with leadership and various contacts across the school and university, as well as external stakeholders.
- Conducts independent research related to special projects.
Executive Administrative Support – 20%
- Drafts and edits correspondence; creates complex documents, reports, and presentations; prepares briefing materials; develops and organizes agendas.
- Engages in research, analysis, and/or preparation of data, issues, or other needs for the dean.
- Schedules meetings and maintains the dean’s calendar.
- Tracks status of ongoing matters and follows up as required.
- Addresses questions and needs on behalf of the dean as appropriate.
- Provides administrative support to the deputy EAD.
Business Operations Management – 20%
- Serves as a liaison to Facilities, TTS, TSS, and other central offices.
- Ensures operational onboarding/offboarding needs for new and departing staff and students are addressed, improving on/offboarding processes when and where needed.
- Addresses the daily physical needs of University College spaces including requesting maintenance, restocking supplies, and coordinating with colleagues as needed.
- Processes time off tracking, acts as contact for UC conference room(s), updates computer inventory
- Addresses miscellaneous inquiries and directs to other contacts as relevant
- May process, track, and adjust payroll transactions
- Improves processes for managing all of the above
What We're Looking For
• Bachelor’s degree and 3 or more years of relevant administrative experience in an academic, medical, or business setting, or equivalent combination of education and experience
• High level computer skills, especially Microsoft Office applications
• Excellent written, verbal, organizational, time management, and interpersonal skills
• Superb proofreading and editing abilities
• Excellent attention to detail
• Ability to communicate professionally, discreetly, and tactfully
• Ability to work effectively and to produce accurate and professional work products
• Ability and willingness to learn new tasks and functions quickly, seek guidance and training as needed, and ask questions as appropriate
• Ability to function independently with minimal supervision
• Proven project or program management experience
• Highly organized
• Ability to prioritize multiple demands.
• A proactive approach with demonstrated ability to think quickly, disseminate information, problem-solve, and bring issues to resolution.
• Self-initiative, confidence, and good judgment.
• Ability to properly manage confidential information
Minimum $31.15, Midpoint $37.38, Maximum $43.60
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.