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Contractor Administrator 3 (7380U) 65527

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

Capital Strategies provides a full suite of planning, design, real estate, construction, and development services to UC Berkeley. Capital Strategies is part of the Administrative Division and includes real estate professionals, architects, planners, engineers, construction managers, and administrative specialists, working together to serve the campus community.

Contract Administration (CA) is the unit responsible for the formation and administration of contracts for the Capital Strategies Department and the campus. CA's primary function is the acquisition of professional, architectural and construction services for the Berkeley Campus. Professional contracting services are provided in compliance with Systemwide and Berkeley campus policies and procedures as defined in UCOP's Facilities Manual in addition to applicable local, state, federal, and international laws, rules and regulations, principally those laws pertaining to UC in Calif. Public Contract Code Section 1500, et seq. The Contract Administrator 3 (CA3) serves the campus in two functions: procurement of the professional, licensed contract services of construction and design firms and administration of the contracts after award, i.e., change orders, payment processing and closeout.

Application Review Date

The First Review Date for this job is: 03/12/2024.

Responsibilities

• Prepares and executes complex, high dollar construction and design contracts.
• Counsels departments in the execution of agreements and provides appropriate business, policy and legal review.
• Selects appropriate contracting method based on departmental needs.
• Participating in the designer/consultant selection process in accordance with UCOP Facility Manual policies.
• Negotiates any consultant/designer exceptions to agreement terms and conditions as required to acceptable UC standards.
• Evaluates all information and obtains additional information as required to arrive at sound business decisions.
• Consults with project managers to draft appropriate master design (EDPA) or consulting agreements (PSA) agreements
• Participates in contractor selection process in accordance with relevant policies, rules and regulations, etc.
• Conducts bidding cycle activities, including preparing bid documents, conduct site tour, receiving quotes, and conduct public bid opening meeting.
• Reviews Architect/Owner's Representative specifications, including checking license type, funding, and a detailed review of bid documents (drawings, certification page, specifications, and the Information Available to Bidders documents).
• Conducts bidding cycle activities, including receiving quotes and reviewing quotations.
• Evaluates all information and obtains additional information as required to arrive at sound business decisions.
• Investigates and mediates departmental and or contractor complaints, including
• coordination between multiple parties.
• Make awards and document transactions for audit purposes.
• Investigates and mediates departmental and or contractor complaints, including coordination between multiple parties.
• Partners with Capital Strategies and other campus units requesting contracts, as well as oversight departments to draft contract language using terms most favorable to organization.
• May oversee, manage, and/or direct Contract Administrator 2 positions.

Required Qualifications

• Knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques.
• Demonstrated extensive knowledge of contract law, the Uniform Commercial Code, and the California Public Contract Code and a thorough understanding, or the ability to quickly develop knowledge, of the University's Business and Finance Bulletins and Facilities Manual.
• Strong written, verbal and interpersonal communications skills; and ability to deal effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
• Strong organizational, presentation and negotiation skills.
• Strong listening and political acumen skills.
• Strong knowledge of and/or can quickly learn the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
• Knowledge of and/or can quickly learn Berkeley Financial System (BFS), BearBuy, Project Infomation Systems Manager (Unifier), electronic bidding software (BuildingConnected) and updates Capital Strategies website.
• Ability to become proficient, in a timely manner, in the use of software applications used at UCB, such as MS Word, MS Excel, Google Suite, and project management and calendaring programs.
• Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $85,000.00 - $95,000.00.

How to Apply

• To apply, please submit your resume and cover letter.

Driving Required

• A valid driver's license and DMV check for driving record is required.

Other Information

• This is not a visa opportunity.
• This position is eligible for up to 40% remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

Referral Source Info

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee". Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=65527&PostingSeq=1