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Job ID: 125254

Assistant to Chair - Flight Department
Embry-Riddle Aeronautical University

Date Posted Jul. 3, 2019
Title Assistant to Chair - Flight Department
University Embry-Riddle Aeronautical University
Prescott, AZ, United States
Department Flight Department
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services
  •  Provide administrative and information support to Department Chair
  •  Assist with scheduling and monitoring appointments and/or meetings via phone and Microsoft Office for Chair.  Respond to phone, email and walk-in inquiries of a wide variety, nature and complexity.  Filter inquiries to the proper department/locations.  Follow up on outstanding issues and/or verify accuracy/completion of projects.  Draft documents and various correspondence as needed.  Maintain a high level of confidentiality in dealing with sensitive issues.
  •  Collect, analyze and synthesize a wide set of performance data including but not limited to operations in a flight training environment, financial data as provided by budget manager, maintenance data, and business performance data from a multitude of business applications and subordinate business units (Maintenance, Operations, Simulation, and Support)
  •  Be able to summarize meeting results including but not limited to minutes, tasks due out, and decisions.
  •  Produce Presentations for Chair using Power Point and Excel.  Proficiency with Microsoft Office is a must.
  •  Be able to create, analyze and implement new process and data flow diagrams for the flight department
  •  Assist Flight line employees with various functions and/or requests to assure accuracy, timeliness and professionalism in the day-to-day operation of the Flight Department.  Some items include, but not limited to, assisting employees’ correspondence, operation of various office equipment, understanding data and reporting requirements established by Chair.
  •  Be able to extract data and correlate with ERAU BI tools.
  •  Manage and track IT infrastructure plans, renewal and updates for flight department
  •  Create visually simple presentations of data sets from complex and variable sources
  •  Serve as HR process expert for flight department, assisting subordinate business elements with preparation, tracking, and reporting of HR processes
  •  Independently function as liaison from flight department to College of Aviation, Campus and University offices as needed for successful department operations.
  •  Coordinate and/or enable social events for the flight line during normal business hours.  Events include BBQ’s, welcome and going away get togethers.

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