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Program Coordinator (4263C), Berkeley Law - 64458

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.

The Center on Reproductive Rights and Justice at UC Berkeley School of Law (CRRJ) fuels law and policy solutions by connecting people and ideas across the academic-advocate divide. We seek to secure reproductive rights and advance reproductive justice by furthering research and scholarship, bolstering law and policy advocacy efforts, and shaping academic and public discourse.

The Berkeley Criminal Law & Justice Center is a hub for research, education and advocacy. Blending a data-driven approach with zealous advocacy, the center offers empirical insights into the intricacies of the legal system and policy outcomes.

The Berkeley Center for Private Law Theory promotes interdisciplinary research on the theory of private law. Private law structures the legal building blocks that most profoundly affect our social and economic life, notably property, contract, and torts as well as central aspects of family law, trust law, work law, and more. We organize a variety of activities designed to stimulate dialogue, to exchange and advance knowledge, and to explore new ideas. The Center for Private Law Theory aims to foster insights into the legal building blocks of our social and economic life and contribute to making them fair and just.

The Public Law and Policy Program continues Berkeley Law's long tradition of scholarship on issues of constitutional and administrative law, and judicial and legislative processes. It focuses in particular on the separation of powers, the balance of authority between the federal and state governments, interpretation, and public policymaking. The Program advances its mission by supporting research and scholarship, and producing events to generate public discussion and understanding of the interaction between law and public policy.

This position will serve as the Program Coordinator for two of the following four law school centers: The Center on Reproductive Rights and Justice (CRRJ), The Berkeley Criminal Law & Justice Center, The Berkeley Center for Private Law Theory, and The Public Law and Policy Program.

The Program Coordinator is responsible for administering the day-to-day administrative operations for the Centers that they support. Under the direction and supervision of the Center Executive Directors, the Program Coordinator will assist in a wide range of administrative services, including event planning, communications, business services, and student services, and possibly including IT, facilities, financial support and fundraising outreach. General duties include long and short-range strategic event planning and supporting all administrative activities.

Application Review Date

The First Review Date for this job is: February 20, 2024

Responsibilities

• Administers defined operational programs and activities for assigned centers, which may include some of the following functions: business services, finance, facilities, space planning, student services, human resources, communications, or informational technology. Tasks vary in scope and complexity, but require high-level independence, self-direction, and decision-making.
• Responsible for the day-to-day coordination and administration of assigned centers and its programs.
• Serves as the administrative point of contact and responds to all administrative inquiries; ensures that records and databases are current and accurate; liaises with IT/Media/Facilities/Business Services on program and event needs; and provides other administrative support for the centers.
• Event Coordination:
• May assist the Executive Director and others in hiring and supervising students, interns, and volunteers.
• May serve as a resource to students for forms and other information related to courses, certificate programs, etc.
• Participates in the development and revision of materials for online, print, and other distribution, including web content, print publications, and marketing, publicity and other outreach materials.
• In collaboration with staff and faculty, develops newsletters, publicity materials, student outreach materials and other correspondence for the Centers and the programs, for use in alumni mailings, annual reports, marketing purposes, and other.
• Manages the website and social media accounts (Twitter, LinkedIn, etc.) for the centers, developing content as necessary and maintaining a strategic digital communication plan.
• Assists in ensuring that contact databases are kept up to date and used effectively.
• Ensures that the program's web presence is optimized, and that web content is dynamic and current.
• Processes all financial transactions and functions as a resource on issues such as escalated customer service programs, complex financial discrepancies, and vendors. This includes engaging in financial and administrative maintenance processes.
• Processes business transactions including all invoices and reimbursements in BearBuy, and researches and resolves vendor issues as required.
• Ensures compliance with federal and state fiscal requirements and internal campus policies, and makes recommendations to maintain compliance as necessary.
• Participates in the development and revision of the centers' operating procedures and guidelines as relevant.
• Assists with travel arrangements for invited speakers, staff, and students.
• Purchases and processes reimbursements for supplies and other items.
• Collaborates with internal and campus-wide financial experts on best practices and to properly manage reimbursements and expenditures.
• Engages in professional development and training opportunities as needed.
• Performs additional duties as assigned.

Required Qualifications

• Knowledge of a variety of administrative operations activities such as events planning, fundraising processes, website management, finance and accounting, and contracts and grants regulations and guidelines.
• Solid communication and interpersonal skills to communicate effectively with diverse audiences, both verbally and in writing.
• Strong skills in short-and long-term planning, analysis and problem solving and customer service.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Demonstrated ability to prioritize, exercise initiative and sound judgement, while effectively executing multiple projects with competing deadlines.
• Excellent computer skills, including proficiency with MS Office, Google Suite, and video conferencing platforms.
• Ability to learn new computer programs and software systems.
• Strong attention to detail.
• Familiarity with print and digital media.
• Ability to be a self-starter, to take initiative and work independently as well as on a team.
• Ability to think creatively to solve problems and develop solutions.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to attend occasional evening or weekend events.
• Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice.
• Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.
• Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.
• Prior administrative and/or office management

Education/Training:

• Bachelor's degree in related area and / or equivalent experience / training

Preferred Qualifications

• Familiarity and competence with Adobe tools (InDesign, Illustrator, Photoshop) and experience with various data management software platforms such as Excel and Salesforce.
• Experience with and/or ability to learn campus-specific computer applications such as BearBuy and CalAnswers.
• Experience with print and digital marketing

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is 32.26 (Step 4.0) - 35.29 (Step 8.0).

• This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is non-exempt and paid bi-weekly.
• This is a hybrid position, eligible for up to 20% remote capability.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=64458&PostingSeq=1