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Job ID: 188948

Events Coordinator (6292U), ASUC Student Union - 37775
University of California, Berkeley


Date Posted Jul. 5, 2022
Title Events Coordinator (6292U), ASUC Student Union - 37775
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Coordinator
  • Student Services
 
 


Events Coordinator (6292U), ASUC Student Union - 37775

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The ASUC Student Union is the campus "living room," offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services. We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,400 student groups and 40 student publications. The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students.

Application Review Date

The First Review Date for this job is: July 14, 2022.

Responsibilities
  • Conducts comprehensive event planning for complex events, including conception, design, development, coordination, implementation and post-event evaluation. Consults with clients on all details regarding events and event planning and creates room diagrams consistent with fire code. Demonstrates good judgment in making decisions and managing events. Confers with other campus units, and off-campus entities, in designing all aspects of the event and serves as point of contact for these groups and makes suggestions for most appropriate set ups or services. Researches and identifies real and potential event locations and vendors and negotiates terms of use, particularly for hotels, donor's homes and other private residences, conference centers and campus venues such as the Chancellor's house. Arranges and coordinates transportation logistics, including parking spaces and permits, maps and directions, and when necessary, charter buses. Researches and identifies real and potential event locations and vendors and negotiates terms of use, particularly for hotels, donor's homes and other private residences, conference centers and campus venues such as the Chancellor's house. Utilizes customer service and sales expertise in order to attract revenue through event planning and booking of events; follows through to convert potential events to confirmed events. Ensures correct vendor contract and subsequent billing arrangements are complete, works with vendor to resolve customer service and financial issues. Works with clients to develop event budgets ensuring that event costs do not exceed budgeted allocations and negotiates with vendors to obtain maximum value and to adhere to entertainment and travel policy limits. Monitors event finances and spending to ensure budget compliance throughout the process. Reconciles Event Planner Card and Blucard charges and ensures all purchase records are accurate and audit defensible. Provides project management for events related projects as needed. Student Supervision - Post student jobs, schedule and participate in interviews and selections. Train and mentor students. Direct and oversee student work and assign duties daily. Individually develops and implements a personal professional development plan. Keeps abreast of current literature and developments in related professional organizations and fields. Duties as assigned.


Required Qualifications
  • Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production. Thorough knowledge of and/or ability to learn the campus, its vision, mission, programs, policies, achievements and infrastructure. Knowledge of and/or ability to learn University policies and procedures relating to the use of University facilities, event management and presentation. Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints. Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship. Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities. Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention. Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation. Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines. Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines. Ability to effectively work with invited guests, donors, government officials and university VIPs. Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings. Ability to give clear directives and use independent, rational judgment to make optimal decisions. Knowledge and skill to set and monitor work standards and protocols.


Licenses
  • Non Commercial Class A Drivers License.


Education
  • Bachelor's degree in related area and / or equivalent experience / training.


Salary & Benefits
  • We are hiring for 2 full-time (40 hours/week), career positions, and eligible for full UC benefits. This is an exempt, monthly paid position. The annual salary is commensurate with experience within the range of $72,000.00 - $80,000.00. For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html


How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee" and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Driving Required

A valid driver's license and DMV check for driving record is required.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=37775&PostingSeq=1


 
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Contact Information

 
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