Transportation Coordinator
Salary: $56,334.00 - $69,284.00 Annually
Location: SCCCD District Office - Fresno, CA
Job Type: Permanent
Division: DO District Office
Job Number: 2023081
Closing: 10/6/2023 11:59 PM Pacific
Classified Staff
Contact: Personnel Commission
Phone number: 559-243-7100
Email: jennifer.gonzalez@scccd.edu.edu.
General Purpose
Under direction, coordinates, arranges and oversees ground transportation services for the District; schedules multiple forms of transportation to support the travel requirements of staff, faculty and athletic programs; provides operational and administrative assistance to the District Director of Maintenance and Transportation; and performs related duties as assigned.
Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Interacts with administrators, staff, faculty and athletic program coaches or representatives to understand individual and group transportation needs for District-related travel; plans and schedules ground transportation based on appropriately authorized requests for these services in order to meet requirements of instructional programs and extracurricular activities District-wide; ensures compliance with all District transportation-related policies and procedures.
- Interacts and works with contracted transportation vendors to schedule bus, van and automobile transportation to meet size of group and communicates arrangements and details to requesters; resolves transportation problems/issues that arise; coordinates with and oversees vendors/operators to ensure fulfillment of services in accordance with contracts and provisions of safe, reliable transportation; tracks and documents vendor performance issues.
- Reviews vendor invoices and billing statements for accuracy; reconciles invoices with District records of transportation utilized; resolves discrepancies; processes invoices for payment.
- Ensures all District ground transportation activities are in compliance with applicable federal, state and local laws and regulations, including sections of the California Education Code and California Motor Vehicle Code pertaining to transportation; maintains required levels of safety standards; remains current on pertinent California Department of Transportation and California regulations.
- Administers and utilizes the Employer Pull Notice (EPN) program; ensures the District's requester code is added to employees' driver's license records; reviews all program notices received on employee driver's license action/activities and takes necessary actions to minimize District liability.
- Maintains and updates physical and computerized transportation files; participates in Maintenance and Transportation department budget development; initiates and tracks budget expenditures; performs budget item transfers, as directed, and prepares budget reports.
- Provides a variety of operational and administrative duties to support the District Director of Maintenance and Transportation, which includes the use and maintenance of spreadsheets and database software; conducts studies and data analysis to evaluate the effectiveness of current programs and processes.
- Participates in selecting, training and providing work direction for student workers.
- Provides a wide range of support for facilities maintenance operations and personnel; receives calls for maintenance services and dispatches appropriate personnel/equipment.
- Works with other District staff in administering and maintaining the electronic maintenance management system.
- Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
OTHER DUTIES
- Completes forms and forwards/processes necessary insurance claims for all District vehicles.
- Provides information to staff and the public.
- Plans, organizes and implements the FCC Parking Shuttle program twice yearly; provides projected needs, budget and driver scheduling; reserves vehicles; provides after-action reporting and ridership statistics.
- Performs related duties as assigned.
Employment Standards / Minimum Qualifications
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
- Principles and practices of the District's ground transportation operations, systems and processes, including vendor capabilities and contract specifications.
- District and College organizations, activities, locations and personnel.
- Facilities and vehicle maintenance activities District-wide.
- Applicable sections of the California Motor Vehicle Code and the California Education Code.
- Concepts, practices and techniques used in customer service.
- Modern office practices including the use of computers and applicable software systems.
- Principles and practices of sound business communication including correct English usage, grammar, spelling and punctuation.
- Safety policies and safe work practices applicable to District maintenance and transportation.
Skills and Abilities to:
- Plan, coordinate and schedule all ground transportation needs to meet requirements of District business, instructional programs and extracurricular activities.
- Oversee the safe and efficient transportation of students, staff, faculty and the public.
- Understand, interpret, explain and apply rules, regulations, policies and procedures of transportation and facilities maintenance functions.
- Oversee transportation vendor relationships and contracts.
- Provide accurate and timely information and guidance to staff, students and the public in matters applicable to assignment.
- Analyze problems, evaluate alternatives and recommend or adopt effective courses of action.
- Assign, train and oversee the work of student workers.
- Track operational and statistical information utilizing spreadsheets and databases.
- Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
- Communicate effectively, both orally and in writing.
- Understand and follow written and oral instructions.
- Operate a computer and use standard business software.
- Maintain the confidentiality of department and student records and information.
- Establish and maintain effective working relationships with all those encountered in the course of work.
EDUCATION AND EXPERIENCE
Graduation from high school or GED equivalent supplemented by completion of course work in business administration, logistics or a related field and two years of administrative experience of an operational function; or an equivalent combination of training and experience.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 25 pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve routine problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work with constant interruptions; deal with dissatisfied or upset individuals; and interact with District managers, faculty, staff, the public and others encountered in the course of work.
WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees in this class work under typical office conditions, and the noise level is usually quiet.
The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.
Assessment Process
APPLICATION SUBMISSION
To move forward in the selection process, you must complete an online application through our web site at http://www.schooljobs.com/careers/scccd. Please attach to your application a copy of your degree or transcripts (must include when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
APPLICATION REVIEW AND ASSESSMENTS
The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.
The assessment process will include a competency assessment (45% weight) and an oral interview assessment (55% weight). Of those achieving a passing score on the competency assessment, only the most qualified candidates will be invited to the oral interview assessment. Passing score is 75% out of 100% on each assessment section.
INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOW:COMPETENCY ASSESSMENT: OCTOBER 12, 2023
ORAL INTERVIEW ASSESSMENT: OCTOBER 20, 2023
The assessment process / assessment date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the address listed on your application.
ELIGIBILITY LIST
Candidates who attain a passing score on each part of the assessment will be placed in rank order on a district wide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. The eligibility list will be used to fill current vacancies in this classification Districtwide for at six months. The current vacancy is at the District Office.
PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO NOT GUARANTEE AN OFFER OF EMPLOYMENT.
ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.
To apply, visit https://www.schooljobs.com/careers/scccd/jobs/4206008/transportation-coordinator
