Title:
Arts, Media, Performance and Design (AMPD) Operations Manager
Job Category:
Classified Administrators and Managers
Job Opening Date:
June 06, 2023
Job Closing Date:
Location:
Saddleback College
Work Location:
Mission Viejo, CA
Department:
Division of Fine Arts
Pay Grade, for more information click on this link:
https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules
Pay Rate Type:
Work Days:
Monday - Friday
Work Hours:
8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs)
Hours Per Week:
40
Percentage of Employment:
100%
Months of Employment:
12
Salary:
Starting salary at $99,156 to $139,524 per year
Required Documents:
Resume and Cover Letter
Job Description:
District Management Team Salary Schedule - RANGE 10
Initial Screening Date: June 27, 2023
SUMMARY DEFINITION
Under the direction of the Dean, the Operations Manager will provide management of AMPD daily operations, including assisting in budget preparation, supervision of staff, oversight of contracts, event staffing, and laboratory safety/function protocols. The Operations Manager will also assist the Dean in meeting all reporting timelines and organization workflow/processes.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Dean of Arts, Media, Performance, and Design or the Vice President for Instruction’s designee.
Exercises functional and technical supervision over classified staff as assigned. Recruit, hire, train, onboard, and supervise event/performance staff and evaluate staff in positions related to event management and operations.
DISTINGUISHING CHARACTERISTICS
Serves as the supervising administrator for all daily operational needs of AMPD.
Assist the Dean in ensuring all safety regulations and processes are being maintained throughout the instructional labs.
Assist the Dean in the oversight of all events, performances, concerts, publications, media outlets, exhibitions, and other public-facing activities associated with AMPD.
REPRESENTATIVE DUTIES
The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Oversee the operational aspects of the School’s performance/event/exhibition staffing and support, including guest artist contracts, volunteers, and all temporary workers.
Manage daily operational aspects of School requisitions and expenditures.
Monitor event expenditures and income generating accounts.
Assist the Dean in the oversight of all media outlets that are housed in AMPD.
Schedule and monitor all laboratory technicians and other instructional support staff.
Monitor all staff safety trainings with direction from District Risk Management.
Manage use and work in partnership with the Facilities, Maintenance and Operations for rentals; review and recommend repairs and improvements of all equipment and facilities.
Oversee the coordination of the School event calendar with both production staff and performing arts operation specialists.
RELATIONSHIPS AND COMMUNICATION
Collaborates and communicates with other College departments and staff and community agencies to develop and implement effective AMPD events.
Plans and organizes a variety of meetings, workshops, conferences and special events.
Serves as a representative of the School at on and off-campus meetings; participates in presenting information during outreach activities.
Participates in appropriate student groups, community groups, and various college committees.
Creates a positive campus climate that fosters innovation in program and services development for AMPD; works with community, business, industry and other educational institutions to promote AMPD; contributes to the development and implementation of a coordinated outreach, marketing and public relations process and plan for AMPD programs and services.
Collaborates with staff in developing on and off-campus opportunities; delivers and evaluates operations, and activities; assesses future AMPD program needs and improvements.
Performs other duties as assigned that support the overall objective of the position and the District’s mission and philosophy.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Bachelor’s Degree or above from an accredited college or university. Earned bachelor’s degree in an Arts, Media, Performance, or Design discipline preferred.
Experience:
Three years of progressive leadership experience in one of the following: Arts educational leadership, production management, events operations experience, arts administration, or other related field.
Commitment to equity and diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how these factors relate to the need for equity-minded practices within an educational environment.
You will also be required to answer the following question:
In 500 words or less, please describe your leadership philosophy. How does this philosophy fit within the mission of the college?
LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license.
KNOWLEDGE OF:
Arts Event planning and execution.
Budget preparation, forecasting and control.
Fundraising activities.
Goals and objectives of college AMPD programs.
Interpersonal skills including tact, patience and diplomacy.
Modern office practices, procedures, methods, and equipment, including computers and peripherals.
Oral and written communication skills.
Principles and practices of training, supervision and performance evaluation.
Risk Management.
Technical aspects of field of specialty.
Working knowledge of programs within AMPD.
ABILITY TO:
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of student athletes.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Assist in planning, organizing and directing the AMPD programs at a community college.
Work on weekends, nights and variable working hours as needed.
Assess student and staff effectively during the annual performance review process.
Collect, compile and analyze data.
Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.
Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
Interpret, apply and explain applicable District policies and procedures.
Learn District policies, organization, operations and objectives.
Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.
Operate specialized College software and Microsoft Office, including Word, Excel and PowerPoint or similar software programs required by position.
Participate in fund raising and public relations activities.
Participate in scheduling and ensuring proper use of AMPD facilities, equipment and financial resources.
Plan and organize work.
Prepare a variety of complex and comprehensive reports, press releases, records and statistics.
Prepare and administer budgets.
Promote current and future AMPD events and activities.
Relate effectively to people of varied academic, cultural and socioeconomic background using tact, diplomacy and courtesy.
Select, train, supervise and evaluate seasonal, temporary and other assigned staff.
Effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
Work on multiple programs and activities simultaneously.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
Standard office and athletic field setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation, performance arts setting, visual arts setting, performance or instructional lab facilities, or campus Student Services locations. The incumbent is subject to contact with constant interaction with others, frequent interruptions, noise from voices or office equipment and demanding legal timelines; often subject to attending performance/exhibit/programmatic events during evening and weekend hours.
Physical Demands
Incumbents regularly sit for long periods of time, walk short distances on a regular basis, travel to various locations to attend athletic events and supervise work of seasonal and part-time staff; use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds. Incumbent will regularly drive a vehicle to conduct work; subject to adverse weather conditions.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.
PLEASE NOTE:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
DISABILITY ACCOMODATIONS:
If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.
ATTENDANCE REQUIREMENT:
Report to work on a regular and consistent basis, as scheduled, to assigned job.
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):
The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District’s mission and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
