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Job ID: 200988

Administrative Staff Assistant
University at Buffalo, The State University of New York

Date Posted Dec. 7, 2022
Title Administrative Staff Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Faculty Affairs
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary

The University at Buffalo (UB) office of the Vice Provost for Faculty Affairs (VPFA) seeks to hire an Administrative Staff Assistant to provide executive support to the office of the Vice Provost for Faculty Affairs. As a highly visible staff member, the Assistant serves as primary liaison with all parts the university with a wide-range of constituents including; staff from the offices of the president, provost, deans, vice presidents, vice provosts and faculty throughout the university, as well as external constituencies.

Key accountabilities and responsibilities include, but are not limited to:
    • Financial Management
    • Event and Meeting Planning, Implementation and Management
    • Administrative Coordination
    • Communication and Project Support
    • Personnel Administration


The successful candidate will:
  • Exercise sound and independent judgement in support of the Vice Provost and Office of Faculty Affairs;
  • Build strong and cooperative relationships with the university community;
  • Perform tasks and responsibilities that maximize the effectiveness of the VPFA;
  • Independently manage the day-to-day workflow and projects within the office of VPFA. (This position reports to the Vice Provost for Faculty Affairs.)
We invite individuals to apply whose perspectives and experiences will enrich and strengthen our organization. The Faculty Affairs unit serves a diverse constituency of patrons, and our employees, services and policies strive to honor and reflect this diversity. We encourage candidates who thrive in a welcoming multicultural environment to apply.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuits – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefits packages.

About the Department

The office of VPFA facilitates a culture of faculty excellence in the areas of research, teaching and service. The VPFA office coordinates the university’s promotion and tenure process; welcomes and orients new faculty to UB; assists deans, department chairs and faculty with issues associated with hiring and retention; builds programs to orient new department chairs and improve their management skills, facilitates the nomination process for national, internal and external awards and partners with the Vice Provost for Equity and Inclusion to develop proactive strategies for enhancing faculty diversity.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Bachelor’s degree
  • Experience performing administrative tasks or providing customer service

Preferred Qualifications

  • Experience interacting with a broad and diverse population
  • Familiarity with Microsoft Office products including Word and Excel
  • Experience with University at Buffalo policies, procedures and administrative business systems
  • Experience providing administrative support to a department head or executive
  • Experience with program/event planning and logistics

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