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Job ID: 132345

Student Services Coordinator (4575U) - 2324 - 2324
University of California Berkeley

Date Posted Oct. 25, 2019
Title Student Services Coordinator (4575U) - 2324 - 2324
University University of California Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Student Services

Student Services Coordinator (4575U) - 2324 - 2324

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: November 6, 2019

Departmental Overview

As part of UC's commitment to the Governor to increase both the quality and quantity of K-12 science and math teachers for California schools, the Office of the President created the UC Science and Mathematics Initiative (SMI) to address the serious shortfall of qualified and math teachers in California. The intent of the program is to prepare and support math, science, and engineering students who are interested in becoming K-12 math and science teachers. The UC Berkeley response to this charge is the CalTeach program for undergraduate science, technology, engineering, and mathematics (STEM) majors interested in exploring a career in education. Through our courses, students learn conceptual teaching skills and practice these methods in local K-12 classrooms. CalTeach offers the Science and Math Education minor as well as a unique opportunity for students to complete both a bachelor's degree and a California teaching credential as an undergraduate.

Using skills as a seasoned experienced Student Services professional, this position provides the full range of student services within the CalTeach program. CalTeach is a growing program at UCB, so these student service responsibilities continue to expand as the program continues to evolve. The role independently advises all interested students, current students, community college transfer students and alumni about the CalTeach program; eligibility, admission and acceptance as a teaching credential candidate; and teaching as a career. The incumbent advises Cal Teach faculty and staff on a wide variety of student related issues related to the student's coursework or their field placement experiences, including appropriate course sequencing.

The Coodinator will work with CalTeach's director and staff to develop new policies and procedures to better meet the needs of a program that continues to grow in the number of courses, events and students. The role has full functional and administrative responsibility for the field placement component of the CalTeach program. Additionally, working with math, science engineering, and education departments, and the Career Center, the Coordinator will market the CalTeach program to their students. The role serves as liaison to the Golden Bear Orientation and Cal Day offices. The incumbent will be responsible for advising education related student group and supervises work-study students as well as collects, organizes and electronically stores all necessary supporting material mandated by the California Commission on Teacher Credentialing for the teaching credential.


Program Administration
  • Field Placements: Full functional and administrative responsibility for the field placement component of CalTeach program, including creating and maintaining a complete ongoing electronic record of student field placements and mentor teachers.
  • Designs and updates field placement manuals for students, mentor teachers and faculty.
  • Visits all CalTeach courses and courses in related fields to do presentations about CalTeach.
  • Verifies that field placement requirements are complete.
  • Analyzes appropriate data to make projections for field placement needs in the future.

Program Administration
  • Data Collection & Analysis: Administers program evaluation surveys to students and mentor teachers, and collects, organizes and stores survey responses and consent forms.
  • Collects credential program applications, ensures applicants meet the minimum requirements, works with school districts to fulfill legal requirements for student teaching placements, collects and organizes student and intern teaching data.
  • Serves as the departmental administrator using a database for teacher credentialing process.
  • Maintains contact with alumni of the program.
  • Archives all data collected and program documents created on CalTeach server.

Academic Advising
  • Advises prospective, new, continuing and transfer students about the CalTeach program via email, individual appointments and workshops.
  • Maintains CalTeach student, mentor teacher and faculty email addresses and lists and sends out messages about the program.
  • Advises students about which courses to take and in what sequence, declaring the Cal Teach minor, applying for the Cal Teach credential program, CalTeach study abroad programs, and teaching credential options and requirements.
  • Organizes and coordinates use of CalTeach Advising & Resource Center.
  • Supervises work-study students in peer-advising roles.
  • Reviews students' progress and advises students and faculty on requirements for degree/program completion;
  • Identifies students with progression problems and recommends interventions.
  • Analyzes appropriate data to determine number of students served and which students should be targeted for advising.

  • Career Counseling: Shares teaching related summer internship opportunities and related programs with students.
  • Works with local school districts and Career Center to present job related workshops for current students, and advises students on the job market process, and the standards and norms in the field of K-12 teaching;
  • Develops and maintains network of schools and educational programs interested in hiring pre-service teachers and graduates.
  • Develops and enhances an alumni recruitment network, including devising and implementing electronic system to disseminate opportunities for alumni to participate in program activities and advise current students on teaching related programs and job opportunities. Identifies and cultivates potential employers.

Advising: Financial Aid.
  • Advises students on fellowship and tuition forgiveness programs for teachers.

General Recruitment and Admissions
  • Provides leadership in developing and implementing outreach programs to recruit qualified students and mentor teachers.
  • Works with other CalTeach and BSMI staff to recruit teachers, including for mentoring CalTeach students, in a coordinated fashion.
  • Works with other staff members to develop and maintain relationships with local schools and school districts.
  • Designs and implements ongoing marketing strategy for CalTeach, revising each semester as necessary.
  • Creates outreach and marketing materials, both paper and online, and supervises the distribution of these materials.
  • Promotes, through department listserves, online, and flyers, upcoming workshops and events, and course listing and schedule each semester.
  • Develops and maintains relationships with advisors in related colleges to make STEM students aware of the CalTeach program and to guide interested students to fit CalTeach courses into their major course sequence. Represents CalTeach at Golden Bear Orientation, Cal Day and other student events.
  • Serves as advisor to a student group interested in teaching.
  • Analyzes appropriate data to make projections for expected student enrollment in each course, and implements new or modified recruitment strategies accordingly for both entry into and continued participation in CalTeach program.

Credential Program Recruitment
  • Advises prospective applicants for credential program on necessary academic preparation;
  • Appropriateness of program as it pertains to the prospective applicant's goals;
  • Utilizing in-depth knowledge of the organization's admissions criteria, helps choose applicants for admission into the credential program;
  • Evaluates transcripts for degree eligibility.

Instructional Support - Course Scheduling
  • Schedules courses offered through the UGIS department each semester in general assignment classrooms, including admitting/dropping students from classes, securing rooms, and changing instructors.
  • Responsible for working with related departments to assure that other Cal Teach classes are scheduled and appear in the schedule of classes each semester.

Instructional Support - Faculty & Students
  • Ensures students' progress through CalTeach course sequence, especially those who have declared the minor.
  • Communicates with faculty to ensure compliance with CalTeach program and campus-wide policies such as those pertaining to RRR week and receiving an incomplete.
  • Collects course syllabi and materials from instructors each semester, and archives them electronically.
  • Submits updated and new course approval forms and materials to the Committee on Courses of Instruction (COCI) as needed.
  • Collects and archives classroom observation forms from each student for lesson plans taught in field placements.
  • Works with CalTeach faculty to collect exemplary lesson plans for Cal Teach Lesson Plan repository each semester.

Instructional Support - Event Planning:
  • Responsible for planning CalTeach events such as field placement orientations, workshops, panels, and receptions for students, mentor teachers, faculty, staff and donors. This includes working within an established budget, facility location, arranging for guest speakers, and the catering company.
  • Responsible for resolving any event related problems as well as providing logistical support for the setting up and cleaning up of the events.
  • Plans, designs, and provides workshops which focus on CalTeach students serving as college going role models at field placement orientations.
  • Plans, designs, and provides workshops to guide students to declare CalTeach minor, apply for credential program, complete paperwork for credential, secure a teaching job, and participate in CalTeach study abroad programs.
  • Collects appropriate data such as attendance at events, archives data and event materials on CalTeach server, and uses data and staff reflections to plan future events.

Required Qualifications
  • Working knowledge of advising and counseling techniques.
  • Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences and/or equivalent knowledge/training.
  • Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
  • Ability in problem identification, reasoning, and organizing strategic plans.
  • Ability to develop original ideas to solve problems.
  • Interpersonal skills.
  • Multicultural competencies; Ability to work with diverse populations.

  • Bachelor's degree in related area and/or equivalent experience/training

Preferred Qualifications
  • Experience with K-12 education and Bay Area public schools preferred.
  • Degree in science, math, engineering, or education degree and/or equivalent experience/training preferred.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $50,400.00 - $72,800.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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