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Position Summary

• Manage department budgets – State, RF, IFR and UBF accounts in consultation with the College’s financial team. Control expenditures and prepare justification of expenditures when needed. Review and complete all faculty and graduate student travel requests. Complete reimbursements for non-employees, purchasing, help with speakers/conferences (honoraria, catering, booking on-campus venues, etc.). Approve new equipment and office supply purchases. Work with appropriate faculty (e.g., Chair and program directors) to manage personnel expenditures, including temporary lecturer appointments, graduate assistantship appointments, tuition and other financial support.
• Review and determine allocations of space to accommodate changing department needs in consultation with department chair and the College’s Facilities Planning and Management Officer. Supervise department moves and rehabs. Assist new employees in setting up their workspaces as needed for them to perform their job duties.
• Manage course scheduling process for all sessions (fall, spring, winter, summer) working cooperatively with sector and/or College scheduling team. Assemble course schedules working with appropriate faculty members (e.g., Chair, DUS, DGS, and program directors). Input schedule into HUB. Provide all necessary information to central scheduling. Manage all special requests (tech rooms, cross listings, etc.) within department, college and university guidelines.
• Collaborate with the College’s HR appointment team to appoint faculty, lecturers, teaching assistants, students and department staff regardless of funding (State, RF, UBF). Assist with preparation of dossiers for promotion, tenure and contract renewals.
• Compose and distribute correspondence on departmental matters. Serve as point of contact and communication hub for department(s).

Minimum Qualifications

• Bachelor’s degree required.
• Two years of administrative and budget experience.
• Must be able to interact with a diverse constituency.
• Computer experience in MS Office (Word, Excel, Access, Outlook).
• Must be able to manage competing priorities and demonstrate a commitment to learning new skills as needed.

Preferred Qualifications

• Master’s degree preferred.
• Two years of supervisory experience preferred.
• Knowledgeable and skilled with a variety of University systems including, but not limited to: SIRI and HUB is preferred