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Job ID: 130237

Pre-Award Research Administrator 4 - (6207U) Berkeley Regional Services - 27514 - 1022
University of California, Berkeley

Date Posted Oct. 2, 2019
Title Pre-Award Research Administrator 4 - (6207U) Berkeley Regional Services - 27514 - 1022
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Other Administrative Categories
  • Research/Technical/Laboratory

Pre-Award Research Administrator 4 - (6207U) Berkeley Regional Services - 27514 - 1022

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: August 20, 2019

Departmental Overview

Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.

Chemistry and Mathematical and Physical Sciences (ChaMPS) is a service region within Berkeley Regional Services, within the division of Vice Chancellor for Administration, providing reliable, high-quality integrative administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service.

ChaMPS provides services in the areas of Business and Financial Services, Human Resources/ Academic Personnel Support and Research Administration (pre-award and post-award administration) for the College of Chemistry, the Division of Mathematical and Physical Sciences in the College of Letters & Science, Space Science Laboratory, and several other ORUs.

  • The Pre-award Research Administrator works with Department Faculty to develop adherent proposals for submission to funding sponsors. The Research Administrator reads sponsor solicitation and policies, and guides the proposing faculty through proposal development and submission.
  • Serves as a knowledge base, ready and able to advise faculty on all aspects of proposal development and submission, including cost-sharing issues, costing policies, developing supporting documents such as data management plans, facilities docs, mentoring plans, and more.
  • Develops detailed budgets and justifications that accurately represent the financial needs of the proposed research. Convert budget to sponsor format, which may include different forms (e.g. RR budget form), sponsor spreadsheets, or sponsor breakdowns (grant fiscal year, university fiscal year, phase, task, etc).
  • Works with sub- and super-recipient institutions to coordinate subcontract proposals and collaborative submissions.
  • Provides document management support, including maintaining libraries of frequently used documents, creating documents from raw text provided by faculty, converting documents from and to a variety of formats, and combining or separating these as needed to provide in sponsor-specific portals.
  • Assists with budgeting a wide range of personnel with different appointment types. Some complexities include budgeting summer salary for academic appointment faculty, graduate student researcher planning, participant support, undergraduate temp planning, staff and consultant roles, and more.
  • Will have primary responsibility for managing proposals in sponsor systems, including FastLane/,, NSPIRES, STGMS, Assist, among others.
  • Takes additional responsibility to assist with training of less experienced Research Administrators. Will be expected to take lead on large and complex proposals regardless of department, such as centers, hubs, proposals with multiple sub-recipients, foreign sub-recipients, or those that request more than $10,000,000 funding. Will provide backup throughout the region in busy periods. Will be available to provide advice, direction, and assistance to other Research Administrators when they encounter less common sponsors or unfamiliar situations.

Required Qualifications

  • Leadership abilities to oversee multiple functions, including review and approval of work.
  • Enthusiastic leader with the ability to motivate others to complete unit goals.
  • Requires extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Full facility with Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies.
  • Extensive knowledge in research pre-award administration, proposal preparation/submission processes; institutions of higher education fiscal policies/procedures and with the internal financial systems.
  • Experience in managing financial accounts and funds, including cost projections and budgeting, ability to perform mid-level financial analysis and basic customized reporting; ability to manage high volume and complex transactions.
  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
  • Requires independent judgment and strong organization and communication skills and customer service focus.
  • Ability to communicate clearly verbally and in writing to multiple constituencies.
  • Advanced skills using Microsoft Office and common desktop/web applications.
  • Service orientation, strong management skills, leadership, sound judgment and decision making, critical thinking and creative problem solving.
  • Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
  • Skills in establishing and implementing customer service standards.
  • Demonstrated experience managing a critical function in a complex environment.
  • Ability to produce original thinking, entailing innovative application of policy, situational solutions, and

applicable financial and budgetary principles.
  • Technical and computing skills sufficient to independently: produce complex financial reports, projections

and graphics; and extract and present data from a multitude of written and/or on-line sources.
  • Experience using an on-line budgetary and financial system.
  • Advanced competence in the use of spreadsheet and database in financial analysis, fiscal management and financial reports.
  • Working knowledge and experience with campus contract and grant policies, and extramural funding requirements.
  • Superior written and verbal communications skills and ability to communicate complex ideas.
  • Demonstrated ability to compose grant proposals and reports, and to articulate ideas, thoughts, and information with funding agencies' representatives.
  • Advanced knowledge of OMB circulars such as A-21, A110, A-133, Federal Acquisition Regulations, and principles of cost accounting standards, including allowability, allocability, and reasonableness.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $85,000.00 - $90,000.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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