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Job ID: 130690

Research Administrator 4 (6207U) 1582 - 1582
University of California, Berkeley

Date Posted Oct. 4, 2019
Title Research Administrator 4 (6207U) 1582 - 1582
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory

Research Administrator 4 (6207U) 1582 - 1582

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: September 20, 2019

Departmental Overview

Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.

Welcome to the ProS Region!
The Professional Schools region (ProS) serves the University Extension, Berkeley Law, Goldman School of Public Policy, Haas School of Business, School of Optometry, School of Public Health, Graduate School of Education, School of Social Welfare and the School of Journalism.

We are extremely proud of the team we have put together and are working hard to provide faculty, staff, and students in our region with expert advice and reliable support services that foster academic and professional success.

Our aim is to build a team that is 100% committed to you. Over time, ProS team members are determined to become familiar with the unique issues, terminology, funders, sponsors, vendors, and circumstances in the ProS region that will enable us to provide service that you'll find responsive, meaningful and relevant.


The Research Administrator 4 is a key member of the RA team supporting the Berkeley Regional Services ProS Region. The ProS Region supports University Extension and eight professional schools on the UC Berkeley campus including: Haas School of Business; Goldman School of Public Policy; School of Optometry; Berkeley Law; School of Public Health; School of Social Welfare; Graduate School of Education; and the Graduate School of Journalism. The ProS Region is replete with distinguished faculty, innovative academic programs and highly professional and collaborative staff. The ProS leadership team is committed to fostering diversity, inclusion, continuous improvement, and creating an environment where every voice is heard.

Research administration professionals within the ProS Region provide the full range of pre-award and post-award support services to their clients, in close collaboration with the Sponsored Projects Office (SPO), Industry Alliances Office (IAO), Extramural Funds Accounting (EFA), and other central compliance groups.
  • Leads the organization, planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions, budgets, support documents, gifts, endowments and privately funded projects for faculty research programs. Ensures complete and accurate collection of research management administration data at all stages of the contract and grant lifecycle. Researches policies and makes recommendations regarding unit workflow and procedures. Ensures that awarded projects are carried out according to campus policy and sponsor requirements.
  • Provides post-award financial administration and management for complex research funds in accordance with campus policy and agency requirements from Notice of Award and set up to final closeout. Assists with auditsComprehensive post-award sub-recipient monitoring and administration. Provides highly complex projections, analysis and recommendations.
  • Provides guidance and counsel on research administration matters to PI, non-RA CSS staff, and less experienced team staff.
  • Coordinates with supervisor to insure that the BRS RA staff are consistently trained and following established departmental guidelines and procedures for extramural funds accounting and sponsored projects administration. May deliver training to staff.
  • Identifies and initiates team efforts at business process improvement toward an end of more efficient operations and/or higher quality service
  • Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and BRS, University, and/or funding agency processes and policies. Seeks information to maintain up to date knowledge in all all areas of research administration and shares knowledge and lessons learned with staff.

Required Qualifications
  • Advanced knowledge of OMB Circulars A-21, A-110, A-133 and others as appropriate, Federal Acquisition Regulations, and principles of cost accounting standards, including allowability, allocability, and reasonableness.
  • Requires extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Complete competency with federal cost bulletins, campus policies, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
  • Ability to manage high volume and complex transactions and to work in a fast paced environment with overlapping deadlines and short lead times while maintaining a high level of attention to detail, and ability of work with a high degree of accuracy.
  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
  • Thorough knowledge in applicable compliance requirements related to use of human or animal subjects in research, intellectual property policy, bio-safety, et cetera.
  • Demonstrated experience managing complex financial accounts and funds, including cost projections and budgeting, ability to perform high level financial analysis and customized reporting.
  • Ability to perform the most complex financial analysis and customized reporting; utilizing various reports, pivots and queries.
  • Requires independent judgment and strong organization and communication skills and customer service focus.
  • Ability to interpret policy for others.
  • Ability to train and assist a staff of RAs in all aspects of pre-and post-award accounting and research administration according to campus policies and procedures.

Preferred Qualifications
  • Bachelor's degree in related area and/or equivalent experience/training
  • A minimum of five years' experience working with federal and state contracts and grants fiscal policies and procedures or related accounting experience, or equivalent combination of education and experience preferred.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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