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Job ID: 144206

Academic Personnel Analyst (7715U) - 8525
University of California Berkeley


Date Posted Jul. 8, 2020
Title Academic Personnel Analyst (7715U) - 8525
University University of California Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Human Resources
 
 


Academic Personnel Analyst (7715U) - 8525

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: July 1, 2020

Departmental Overview

The Interdisciplinary Social Sciences Programs (ISSP) are a cluster of degree programs that provide an interdisciplinary approach to the study of social science issues. Comprised of three undergraduate majors (Cognitive Science, Global Studies, and Political Economy) a graduate degree program in Global Studies, and several undergraduate minor programs (Global Studies, Political Economy, Human rights, and Global Poverty and Practice), ISSP serves approximately 1200 undergraduate major, 200 minor, and 15 graduate students. ISSP is led by an Associate Dean, 3 Faculty Directors (one for each major) and advisory boards representing each of the major programs. There are approximately 6 ladder and adjunct faculty, 25 lecturers, and 50 GSIs and readers comprising the academic personnel.

The Academic HR Analyst provides a wide range of services to academic appointees in the cluster. Services include, but are not limited to: HR administration involving recommending, developing, implementing, administering, coordinating, and/or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity. Incumbent also collaborates with the Unit Manager on position tracking and budgets. In addition, the position serves as the curriculum scheduler for the cluster.

Responsibilities

GENERAL ACADEMIC PERSONNEL GUIDANCE:
  • Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.
  • Analyzes academic personnel policies and procedures for their impact on the Department, advises the Manager and/or Chair of needed changes to departmental procedures, develops and implements changes to departmental procedures.


MERITS AND PROMOTIONS:
  • Facilitates and manages the academic review processes, identifying issues relating to policy and compensation.
  • Responsible for the coordination, supervision and preparation of all personnel cases for senate and non-senate faculty members. This includes appointments, promotions, merit and tenure cases, new faculty recruitments, recall appointments, and all non-student academic personnel cases.
  • Works closely with the Dean's Office and other campus administrative offices regarding these academic personnel matters.
  • Maintains case tracking information and independently determines which faculty are eligible for review and provides the Department Chair with this information.
  • Reviews case documents for accuracy and compliance with campus and college personnel policies, and advises the Chair when changes are necessary.
  • Acts as a facilitator between members of faculty committees, candidates, Department Chair and the Dean's Office staff.
  • Serves as staff adviser for faculty academic personnel internal reviews and provides committee with documentation and advice on appropriate procedures.
  • Coordinates correspondence to and from outside parties and reviewers regarding academic personnel cases.
  • Provides information and materials to all reviewers in a timely manner.
  • Reviews all correspondence regarding personnel cases, and ensures its accuracy and that it is handled in accordance with policy and Department practices.
  • Independently drafts letters, reports, and other written materials as requested by the Chair concerning academic appointments.


RECRUITMENT AND APPOINTMENTS:
  • Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted.
  • Independently drafts letters, reports and other written materials concerning faculty recruitment and start-up and retention agreements.
  • Oversees the relocation of new faculty members as agreed in start-up packages and as allowed by university policy, working closely with the financial analyst in the department to prepare needed purchasing documents and processing payments as appropriate.
  • Maintains information of all start-up and retention agreements and modifications to same, ensuring that the Manager has all the information needed to administer and track the use of these funds and related expenses.
  • Works closely with the faculty members (Search Committee Chairs) participating in the personnel search.
  • Oversees all aspects of appointment process for lecturers and visiting faculty appointments including assigning correct title, salary rate, and determining benefits eligibility. Supports Faculty in the hiring of Academic Student Appointees.


GENERAL ACADEMIC PERSONNEL POLICIES & PROCEDURES:
  • Counsels Senate and non/Senate faculty and other academic staff concerning moderate to complex work-related problems.
  • Serves as Department expert on Unit 18 contracts and regulations.
  • Maintains close contact with new faculty members to ensure a smooth transition to the University.
  • Assists and advises new faculty regarding benefits, salary, housing and other needed information to ensure a smooth transition to campus.
  • Assesses and summarizes data and comments from teaching evaluations for inclusion in academic personnel reviews.
  • Responsible for the archiving and maintenance of personnel records and tracks sabbatical and other faculty data.
  • Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.
  • Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
  • Develops statistical reports to use in managing the department.
  • Conducts HR and payroll trends analysis and develops resulting recommendations.
  • Makes recommendations for on-going streamlining and effectiveness of procedures.


REGIONAL SERVICES LIAISON/OTHER:
  • Provides information to Regional Services HR staff on Academic Personnel policies.
  • Informs and monitors RS HR on necessary HCM entries.
  • Collaborates with RS HR and BIO to coordinate New Faculty Visas and onboarding.
  • Collaborates with Summer Sessions on summer appointments.


COURSE SCHEDULING:
  • With guidance from the Director of Administration, assists Faculty Directors to draft schedule of courses to be offered each term based upon a provided course list taking into account budgetary parameters, curricular priorities, student needs, program and campus enrollment trends, and faculty availability.
  • Enters the schedule of courses into the campus course scheduling system each semester.
  • Obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office, past enrollment trends, instructor preferences, equipment and facility needs, department and campus needs.
  • Consults with Campus Scheduling Office and instructors on issues regarding obtaining appropriate classrooms and advises faculty or senior level manager on options.
  • Works with other departments to set up cross-listed and room-shared courses.
  • Manages student enrollment for efficient use of classroom space and resources, and ensures students are enrolled based upon established priorities.
  • Sets up enrollment limits, seat reservations, and other course restrictions.
  • In consultation with faculty, drops no-shows and replaces them with the highest-priority waiting-list students.
  • Prepares and submits course approval forms to the Committee on Courses of the Academic Senate when the department proposes additions, changes, or withdrawals of courses.


Required Qualifications
  • Requires in-depth knowledge of or ability to quickly learn, apply and interpret campus and college policies and procedures which govern academic HR.
  • Excellent critical and innovative thinking to address complex issues and present nuanced analyses.
  • Thorough knowledge of or ability to quickly learn system wide and campus policies, union contracts, procedures and practices that govern academic HR administration.
  • Thorough knowledge of or ability to quickly learn and understand campus and college goals, priorities and values and the legal and human implications of decisions.
  • Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
  • Demonstrated superior customer service skills in an academic department.
  • Extensive experience and proven ability to interact with a diverse population including faculty, students, staff, student services officials, and/or general public in a professional and courteous manner.
  • Proven ability to manage and maintain confidential academic material with diplomacy and tact.
  • Excellent writing skills.
  • Excellent oral communication skills, including tact and diplomacy and ability to maintain confidentiality.
  • Bachelor's degree in related area and/or equivalent experience/training.


Preferred Qualifications
  • Experience in the UC system, or similar institution, in an academic personnel role preferred.


Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $67,500.00 - $85,000.00.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=8525&PostingSeq=1

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