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Job ID: 132893

Operations Specialist, Gwen Ifill College Arts, Media and Humanities
Simmons University


Date Posted Nov. 4, 2019
Title Operations Specialist, Gwen Ifill College Arts, Media and Humanities
University Simmons University
Boston, MA, United States
Department Administration
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Administrative Support/Services
    Fiscal Services
 
 

Operations Specialist, Gwen Ifill College Arts, Media and Humanities

Main Campus - Boston, MA

R06444



Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace.

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

Job Summary
Simmons University is looking for an Operations Specialist to join the IfIll College of Arts, Media and Humanities (College). Reporting to the Director of Operations, the Operations Specialist will be responsible for the management and optimization of operational functions within the College's academic units. From data and budget management, to overseeing faculty employment, to reviewing workload processes and procedures, to course scheduling, as well as to managing reporting functions for the Office of the Dean, the Operations Specialist will play a critical role in supporting Department Chairs and Program Directors of the College.

The ideal candidate thrives in a high-profile, fast-paced, and dynamic environment. For more information about the Gwen Ifill College of Media, Arts, and Humanities please refer to our website.

Responsibilities:

Data Management
  • Develop and implement data management best practices for the Department Chairs/Program Directors within the College;
  • Oversee faculty status, workload, and scheduling;
  • Manage database of adjunct teaching information (deployment, utilization, evaluations);
  • Manage and report on enrollment statistics on majors, minors, and other key program activities and initiatives;
  • Deliver annual and/or semester based reports assisting and informing Department Chairs/Programs for regular analysis and ensuring data integrity;
  • Manage course evaluation and appropriate assessment recommendations;


Budget Management
  • Develop, manage to, and monitor department(s) budget responsibilities;
  • Assist with budget planning and submission process;
  • Oversee timely invoice and expense management in collaboration with University's accounting department;
  • Oversee budgeting for student worker program;


Operations Management
  • Work collaboratively and Liaison with the Offices of the Registrar, Institutional Research and Human Resources;
  • Support faculty searches; submit job postings, managing applicant files and materials ;
  • Support faculty review processes; manage dossier submission and review stages;
  • Support course scheduling;
  • Manage faculty appointment letters and records;
  • Manage vendor contracts on an as needed basis;


Qualifications
  • Bachelor's degree or equivalent work experience required;
  • Minimum of 3 years of professional work experience, preferably in an operations function;
  • Prior experience in higher education academic administration preferred;
  • Exceptional planning and organizational skills, and proven experience taking initiative and having ownership of projects;
  • Excellent working knowledge of MS Excel (specifically, advanced formulas, pivot tables and charts);
  • Excellent communication, analytical thinking, and problem solving abilities;
  • Proven ability to perform duties with a high level of professionalism, flexibility; discretion, judgment, diplomacy and tact;
  • Ability to multi-task, adapt to changing priorities, and meet deadlines;
  • Experience with budgetary responsibilities a plus;
  • Knowledge of Tableau, Adobe Suite, Workday and/or other data management software;
  • Ability to work well with culturally diverse populations within an organization.


Required Application Materials:
  • Resume
  • Cover Letter



Salary Grade
S08

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.


To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Operations-Specialist--Gwen-Ifill-College-Arts--Media-and-Humanities_R06444

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.
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