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Job ID: 214698

Finance and Training Manager, CAS Administrative Operations
University at Buffalo, The State University of New York

Date Posted Jun. 5, 2023
Title Finance and Training Manager, CAS Administrative Operations
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department CAS Administrative Operations
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary

The College of Arts and Sciences is seeking a Staff Associate who would be responsible for handling the disbursement and management of reimbursement and procurement workflow within the centralized team. They will also be responsible for creation and maintenance of the finance standard operating procedures and training program. The successful candidate should be analytical and have strong communication skills. The selected candidate must be highly organized and detail oriented, with the ability to multi task.

In this position, you will perform a variety of duties to include:
    • Management and coordination of all aspects of reimbursement and procurement for the College of Arts and Sciences. This includes but not limited to Concur, ShopBlue, Procurement Card, Business Accounts, Human Subject Payments, Independent contractor payments, eReq, disbursement request and letters of exception.
    • Providing assistance, guidance and training to team staff regarding the clarification of policies, procedures, practices, state laws and regulations. Handle all escalated transactions.
    • Working cooperatively with the finance team, department faculty and staff to enhance effectiveness of the team on the administrative procedures and proactively identifying areas for improvement.
    • Promote a culture of compliance and utilization of best practice documentation for transactions.
    • Collaborate with academic unit leadership to develop uniform processes, procedures, and documentation requirements.
    • Provide planning support to faculty and staff when dealing with complex situations to determine available options within the current policies, state laws and regulations.
    • Develop a standard operating procedures and documentation library for college policies and procedures. This will require maintaining the resource library to ensure it is up to date and accurate.
    • Create, maintain and deliver a robust training program to onboard and assist Department Administrators. This will require training sessions to include reimbursement and procurement Policies and Procedures, course scheduling, HUB and other DA responsibilities.


Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Bachelors degree
  • 3 years experience working with procurement policies and procedures.
  • Must be responsive and agile in a changing environment.
  • Demonstrates extensive experience handling time-sensitive information and situations.
  • Experience utilizing Procurement cards or completing Procurement card monthly reconciliations.
  • Strong interpersonal communication skills with the ability to communicate clearly and respectfully with diverse populations including faculty, senior leadership and staff.
  • Possess a strong sense of accountability and be self-motivated.
  • Ability to stay updated on, interpret, and apply procurement and travel policy across State, UBF, and RF funding sources.

Preferred Qualifications

  • Experience with UB travel, reimbursement and procurement processes and systems such as ShopBlue, Concur, and eReq.
  • Experience with departmental budgets and course scheduling.
  • Experience working in the College of Arts and Sciences

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Contact Information

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