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Job ID: 202261

Research Administrator - Cummings School of Veterinary Medicine
Tufts University

Date Posted Dec. 21, 2022
Title Research Administrator - Cummings School of Veterinary Medicine
University Tufts University
Medford, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Research/Technical/Laboratory


Cummings School of Veterinary Medicine at Tufts University provides 24-hour care for pets 365 days of the year. Since 1985, we have offered high quality medical care, consultation, referral and emergency veterinary services for the care of dogs, cats and exotic pets. The hospital also serves as the primary clinical training environment for the veterinary students, interns and residents.

What You'll Do

This role will be a Research Administrator I or II depending on the experience of the candidate. This position will a hybrid position, two day on campus, three days remote

Under moderate supervision the Research Adminstrator is responsible for administering portfolio of broad and moderately complex sponsored awards. Utilizing considerable knowledge of research administration and academic area, works with faculty to develop sponsored proposals and to manage post-award compliance activities. Serves as resource to junior level research administration staff. May assist school management with other assigned program operation functions.

  • Reviews funding proposal opportunity announcement or request for grant proposal to gain understanding of requirements, submission process and sponsor guidelines.
  • Using the Research Administration System;
    • Prepares business components of grant application
    • Prepares and routes proposal for internal approval, and
    • Prepares, reviews and submits subcontractor and other documentation to Office of Pre-Award Research Administration for final review and submission to sponsor.
  • Responsible for preparing proposal’s categorized budget and budget justification, confirming accuracy of costs. Verifies that correct facilities and administrative cost rate is applied.
  • Identifies, obtains approval and ensures proper, documented cost share for proposal submission.
  • Once grant has been awarded, revises categorized budget as necessary. Provides information for appointment of individuals in compliance with grant provisions.
  • Identifies need for advance accounts and no-cost extensions and takes responsibility for completing required internal documentation.
  • Monitors award budget and reports internally on spending, etc.
  • Reviews contracts and subcontracted procurement and financial transactions.
  • Works with Principal Investigator (PI), school, department and central administration to determine allowable and allocable project charges.
  • Develops burn-rate analysis and budget projections in the Axiom budget system as needed.
  • Participates in training events sponsored by the Office of the Vice Provost for Research (OVPR).

May assist school management with other assigned program operation functions.

What We're Looking For

Basic Requirements:

  • Knowledge and skills acquired through completing of Bachelor’s degree with 3-5 years’ experience.
  • Proficient with MS Office applications (Outlook, Word, Excel, PowerPoint) and internet
  • Knowledge of funding agencies and their programs.
  • Understanding of regulations that govern federal research funding and related areas of regulatory compliance.
  • Proficient with electronic grans management systems (i.e.,, NIH, eRA Commons, NSF Fastlane, Workspace, etc.) or ability to learn these and other applicable systems.

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