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Job ID: 130319

Assistant to the Chair
University at Buffalo, The State University of New York

Date Posted Oct. 2, 2019
Title Assistant to the Chair
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Rehabilitation Sciences
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

The Department of Rehabilitation Science in the School of Public Health and Health Professions (SPHHP) is seeking an Assistant to the Chair to coordinate and execute the various administrative activities of the department. This role is primarily focused on all matters related to finance, human resources, and administrative operations for the department, which includes the Occupational Therapy and Physical Therapy programs. The Assistant to the Chair should be a self-directed professional who serves as a strategic partner to the chair performing tasks and responsibilities aimed at maximizing the effectiveness of the chair and of the operations of the department.

Responsibilities include, but are not limited to:

  • Financial management such as monitoring and managing financial accounts, overseeing efficient accounts payable/receivables and payroll functions with proper internal controls (procurement card, ShopBlue, Concur Travel), develop and manage university or SUNY fees for programs, and reconciling all departmental funding (State, Research Foundation, and UB Foundation) including financial management of department grants and contracts.
  • Budget management such as reporting all financial activities through programmatic and department budgets, developing department spending plans and measuring and reporting variance, resource allocation, and accounting for each program in close collaboration with the chair and program directors. In addition, the Assistant to the Chair is responsible for managing faculty start-up budgets as well as monitoring faculty effort on research grants (salary recovery and reconciliation of sponsored projects and awards).
  • Human resource management for faculty, staff, and student employees, including recruitment and hiring, appointment processing (offer letters, e-PTF’s, immigration application filing, etc.), promotions (including supporting the tenure process), performance management (ensuring annual performance programs and evaluations are completed for department staff), and time and attendance tracking.
  • Oversight of general administrative operations includes serving as an advisor and confidant to the chair on matters related to department operations. General office management includes coordinating and executing day-to-day operations of the department, providing supervision of department staff, and setting up systems that result in clear reporting, consistent and responsible management, with an overall focus on compliance.
  • The Assistant to the Chair works closely with the SPHHP Dean’s Office, particularly in matters related to resource planning including financial reporting and projections, budget development, personnel and workforce planning, and developing and implementing decanal, school, and university policies and procedures.

About the Department:
The Department of Rehabilitation Science is home to the Doctor of Physical Therapy, the BS/MS in Occupational Therapy and the PhD in Rehabilitation Science and is comprised of approximately 18 faculty and 5 staff. For more information about the department, visit

About the School:
UB’s School of Public Health and Health Professions offers programs at every degree level and is the home to five departments; biostatistics, community health and health behavior, epidemiology and environmental health, exercise and nutrition sciences, and rehabilitation science. It is one of only a few schools across the country that includes health-related professions as an integral component of the public health educational and research system. Faculty and students engage in research and community activities designed to improve the health of populations, communities and individuals. The SPHHP is located on the South Campus of University at Buffalo. For more information about the school, visit

About the University:
The University at Buffalo is the State University of New York’s largest and most comprehensive research-intensive university and is its primary center for professional education and training. We are accredited by the Middle States Commission on Higher Education and a member of the prestigious Association of American Universities. UB provides a rich environment for collaborative interdisciplinary research with faculty within the SPHHP, as well as with faculty at other schools located in the Academic Health Center (Medicine and Biomedical Sciences, Dental Medicine, Pharmacy and Nursing), and faculty outside of the Academic Health Center, such as Social Work, Law, Architecture and Planning, Engineering and Applied Sciences, and others.

About the Buffalo/Niagara region:
Buffalo is the second-largest city in New York State and is located on the shores of Lake Erie, upriver of the majestic Niagara Falls. Buffalo – the City of Good Neighbors – is undergoing a renaissance with a rapidly growing economy, vital academic health sciences center, and affordable cost of living. The Western New York educational system is excellent. Buffalo-Niagara is a region of 1.2 million people, world-class art galleries and museums, a comprehensive city-wide system of parks and green space, a vibrant theater and music community, and major and minor league sports teams.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Bachelor’s degree;
  • Minimum of two years related experience in business or administration, finance, or higher education;
  • Strong communication skills (listening, written, oral)
  • Demonstrated leadership and organizational skills;
  • Demonstrated ability to work in a team setting;
  • Demonstrated experience handling sensitive and/or confidential data.

Preferred Qualifications

  • Master’s degree
  • 5 or more years of related experience in resource management
  • Demonstrated experience and proficiency in finance (budget development and reporting), business, and/or accounting
  • Experience in human resources
  • Experience in grants management
  • Experience working in a decanal unit in higher education
  • Demonstrated ability to work successfully in various levels of the organization, focusing on improving outcomes for the entire school and university.

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