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Job ID: 135397

Administrative Assistant to the Vice Provost for Research - Office of the Vice Provost for Research
Tufts University


Date Posted Dec. 20, 2019
Title Administrative Assistant to the Vice Provost for Research - Office of the Vice Provost for Research
University Tufts University
Boston, MA, United States
Department Office of the Vice Provost for Research
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 

Administrative Assistant to the Vice Provost for Research – Administrative Assistant to the Vice Provost for Research – Office of the Vice Provost for Research – (19002092)
Description

The Office of the Vice Provost for Research (OVPR) is responsible for pre-award administration of grants and contracts; supporting investigators in developing proposals and funding strategies for their research and scholarship; protection, management, and licensing of the University’s intellectual property; oversight of the use human subjects, animals, biological and chemical hazardous agents, select agents, blood borne pathogens, radioactive materials, and lasers; environmental health and safety; implementation of the University’s policies on conflict of interest in research and misconduct in research and scholarship; and working with other administrative offices to create an environment at the University that encourages and facilitates research. The OVPR assures that the services and resources provided by the units under its direction meet the needs of the research community and satisfies the requirements of laws and regulations that govern research, and protecting the University’s interests. This includes policy development, strategic planning, and oversight. The OVPR also works closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources to maintain a positive working relationship between the schools and with the hospital. Additionally, the OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.

The incumbent will be a member of the OVPR’s Administrative Core with primary responsibility for supporting the work of the Vice Provost for Research (VPR). The incumbent will perform complex administrative duties including scheduling; managing and prioritizing communications with internal and external constituencies; organizing and planning logistics of meetings, retreats and events; editing, proofreading, and composing correspondence and documents; and organizing and planning travel arrangements. As a member of the Administrative Core, the incumbent will also provide back-up support for his or her colleagues and perform other general administrative duties where necessary.

Qualifications

Basic Requirements:
Associate’s Degree with 5+ years of related experience OR Bachelor’s Degree with 3+ years of related experience.
Superior writing skills and verbal communication.
Ability to work with confidential information and data.
Proficient with MS Office applications.
Detail oriented with excellent organizational skills.
Strong interpersonal skills.
Preferred Qualifications:
Bachelor’s Degree
Previous executive-level administrative experience
Experience in a not-for-profit or university setting

Special Work Schedule Requirements:
Monday-Friday 9AM – 5PM with additional hours on occasion. May need to travel to / work on other campuses.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity. – (19002092)
Description

The Office of the Vice Provost for Research (OVPR) is responsible for pre-award administration of grants and contracts; supporting investigators in developing proposals and funding strategies for their research and scholarship; protection, management, and licensing of the University’s intellectual property; oversight of the use human subjects, animals, biological and chemical hazardous agents, select agents, blood borne pathogens, radioactive materials, and lasers; environmental health and safety; implementation of the University’s policies on conflict of interest in research and misconduct in research and scholarship; and working with other administrative offices to create an environment at the University that encourages and facilitates research. The OVPR assures that the services and resources provided by the units under its direction meet the needs of the research community and satisfies the requirements of laws and regulations that govern research, and protecting the University’s interests. This includes policy development, strategic planning, and oversight. The OVPR also works closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources to maintain a positive working relationship between the schools and with the hospital. Additionally, the OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.

The incumbent will be a member of the OVPR’s Administrative Core with primary responsibility for supporting the work of the Vice Provost for Research (VPR). The incumbent will perform complex administrative duties including scheduling; managing and prioritizing communications with internal and external constituencies; organizing and planning logistics of meetings, retreats and events; editing, proofreading, and composing correspondence and documents; and organizing and planning travel arrangements. As a member of the Administrative Core, the incumbent will also provide back-up support for his or her colleagues and perform other general administrative duties where necessary.

Qualifications

Basic Requirements:
Associate’s Degree with 5+ years of related experience OR Bachelor’s Degree with 3+ years of related experience.
Superior writing skills and verbal communication.
Ability to work with confidential information and data.
Proficient with MS Office applications.
Detail oriented with excellent organizational skills.
Strong interpersonal skills.
Preferred Qualifications:
Bachelor’s Degree
Previous executive-level administrative experience
Experience in a not-for-profit or university setting

Special Work Schedule Requirements:
Monday-Friday 9AM – 5PM with additional hours on occasion. May need to travel to / work on other campuses.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.


 
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