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Job ID: 126885

Administrative Executive (UAE Nationals ONLY)
Hamdan Bin Mohammed Smart University

Date Posted Jul. 30, 2019
Title Administrative Executive (UAE Nationals ONLY)
University Hamdan Bin Mohammed Smart University
Dubai Academic City, United Arab Emirates
Application Deadline Open until filled
Position Start Date Available immediately
  • Other Administrative Categories
  • Administrative Support/Services

Administrative Executive (UAE Nationals ONLY)


Ref #
Administrative Positions
Full time


The School Administrative Executive plays a major role in providing highly responsible and efficient administrative support to the Dean. She/ He acts as a liaison between various schools/departments across the university and the learners.

Main roles & responsibilities
Maintain proper filing and documentation of all records related to the school including course syllabi, course files, exams, brochures, accreditation reports and responses, assessment reports, and other documentation.
Attend to faculty inquiries and direct them to the right staff/ department.
Provide secretarial support to School Councils and Committees by taking minutes of meetings, preparing agendas, disseminating necessary information pre and post meetings and following up on assigned actions.
Word process, compose and format documents; draft letters and emails; as assigned by the Dean of School.
Schedule meetings, and ensure that meeting room reservations are handled correctly.
Assist in organizing and arranging all School events (Open days, orientations, workshops, etc.) through coordinating logistics with related departments.
Provide day to day administrative support for the school’s activities and ensure compliance with the university guidelines.
Take an active role in Pre-semester and end-Semester Preparation.
Liaise between learners and other departments on matters related to grade appeals, complaints, letters requested, etc.
Required qualification & skills
Position is opened for UAE Nationals ONLY.
Education and/or Academic Qualifications:
Bachelor degree in Business Administration, Management, MIS or any other relevant discipline from an accredited university.
Professional Experience:
2 years of relevant experience directly related to the job duties.

Knowledge, Skills & Abilities:
Expertise in Microsoft Office package.
Excellent Knowledge in IT and various computer applications.
Ability to work under pressure and prioritize tasks.
Flexible and self-motivated.
Works well within teams.
Excellent customer care skills.
Excellent communication skills in both Arabic and English languages.

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Contact Information

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