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Job ID: 206971

Administrative Assistant 1, Natural Sciences and Mathematics Sector
University at Buffalo, The State University of New York

Date Posted Mar. 9, 2023
Title Administrative Assistant 1, Natural Sciences and Mathematics Sector
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department CAS Natural Sciences and Mathematics Sector
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services
The Natural Sciences and Mathematics sector in the College of Arts and Sciences at the University at Buffalo is seeking an Administrative Assistant 1 that will support the graduate students. This is a customer service oriented position and requires the incumbent to provide excellent customer service to the various populations with their main focus on the graduate student population. As the front-facing graduate administrative support in a sector you will be assigned to support one or more departments depending on need and support assignments may change over time. The initial support will be with the Department of Physics.

The responsibilities will include the following, but not limited to:
  • You will serve as administrative contact for graduate students from the time of application, during the admission cycle, acceptance, arrival and throughout the duration of their program of study to conferral.
  • You will provide support to the Director of Graduate Studies (DGS) and the Department Administrator, with student management and coordinating the Graduate Programs for the department.
  • You will update student information in the appropriate university system, degree audit, assist director with coordination of open house and other university or departmental functions, create course description booklets each semester advertising course offering.
  • Complete and submit tuition waivers for Teaching Assistants according to College and University timetables, ensuring no adverse fiscal action against the department.
  • Update and maintain Teaching Assistants assignments and stipends in departmental files. Notify Teaching Assistants of their assignments and maintain graduate student mailboxes.
  • Provide general office support such as, answering phones, mailing, copying, scheduling and processing of necessary departmental paperwork.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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