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Job ID: 137957

Administrative Staff Assistant
University at Buffalo, The State University of New York

Date Posted Feb. 5, 2020
Title Administrative Staff Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Dean of Undergraduate Education
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Fiscal Services
    Administrative Support/Services

Position Summary
The University at Buffalo Office of the Dean Undergraduate Education seeks an articulate, dynamic, detail-oriented professional to provide executive support to the Office of the Dean including direct support to the Dean and Assistant Vice Provost for Undergraduate Education. As a highly visible staff member in the Office of the Dean Undergraduate Education (UGE), the Staff Assistant serves as a primary liaison on behalf of Undergraduate Education with all parts of the university and a wide range of individuals including staff from the offices of the Academic Affairs, the president, provost, deans, vice presidents, vice provosts, and faculty throughout the units. The successful candidate will exercise sound and independent judgement in support of the Dean; build strong and cooperative relationships with the University community; perform tasks and responsibilities that maximize the effectiveness of the Dean and Assistant Vice Provost for Undergraduate Education; and independently manage the day-to-day workflow and projects within the Office of the Dean (DUE).

Key responsibilities include, but are not limited to:

  • Performing complex, varied and confidential administrative functions in support of the DUE.
  • Prioritizing and addressing activities of the office and working as a liaison between the DUE and UGE personnel and between the DUE and individuals from the university’s administrative offices and diverse groups of external constituents.
  • Providing management of the DUE’s Office operating budget including monitoring spending, oversight of expenditures and preparing appropriate financial reports.
  • Assisting in the coordination, implementation, and completion of projects established by the DUE and the Office of the DUE, maintaining project plans that track tasks and milestone dates.
  • Creating and maintaining reports that effectively communicate the status of projects to a variety of stakeholders and project teams.

The Office of the Dean of Undergraduate Education (DUE) encompasses university services and programs that shape, support, and enhance the undergraduate educational experience and includes the following units: Office of the Dean of Undergraduate Education (DUE), UB Curriculum: General Education (UBC), the University Honors College (Honors), the Center for Excellence in Writing (CEW), and the Experiential Learning Network (ELN).

UGE provides critical university functions in management of undergraduate curriculum and related academic policies; supports the delivery of a broad and integrated 21st century general education to all UB undergraduates; develops and delivers co-curricular programs, which enhance the undergraduate education experience; and provides enhanced undergraduate curriculum and services for university Honors scholars.

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
Bachelor’s degree with 1 year experience and competencies in the following areas:

  • Proficient with Microsoft Office, with advanced knowledge of Outlook, Word, Power Point and Excel.
  • Strong interpersonal communication skills, including verbal and written, active listening and critical thinking.
  • Demonstrated commitment to diversity, equity, and inclusion in higher education with the ability to support and enhance a diverse learning and working environment.
  • Able to communicate clearly and respectfully with diverse populations including faculty, senior leadership, staff, students, alumni and guests.
  • Must be exceedingly well organized, possess high attention to detail and display accuracy in all areas of responsibility.
  • Able to handle restricted and sensitive information in accordance with Academic Affairs, Undergraduate Education and university policies and maintain confidentiality at all times.
  • Possess a strong sense of accountability and be self-motivated. Must be able to work independently with minimal direction and exhibit good judgment.
  • Able to prioritize workload and complete multiple projects simultaneously within expected deadlines.
  • Possess and display a high-level of customer service to all constituents.
  • Able and committed to learning new skills as needed.

Preferred Qualifications

  • Experience providing executive support in a fast-paced environment.
  • Experience with University at Buffalo policies, procedures, administrative systems.
  • Experience with project management software.
  • Experience with program development/event planning.

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