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Job ID: 237156

Events Coordinator, Career Design Center
University at Buffalo, The State University of New York

Date Posted Jun. 6, 2024
Title Events Coordinator, Career Design Center
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Career Design Center
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Administrative Support/Services

Position Summary

The Career Design Center within Student Life invites applications for the Events Coordinator position. As the Events Coordinator, you have a passion for planning, producing, and executing both in-person and virtual events. In this role, your primary focus will be on the planning and execution of physical, virtual and hybrid event experiences through engagement with a variety of students, faculty/staff and employers as well as external vendors.

Your responsibilities include:
  • Oversee logistics for all Career Design Center events
  • Reserve space and venues, and coordinate event staffing
  • Revenue collection and budget management
  • Planning communication
  • Ensure health, safety and fire code adherence for events
  • Event set up and take down

Some evening hours are required.

The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Buffalo, to maintain the excellence of the university and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The Career Design Center
Career Design Center supports all undergraduate and graduate students in imagining and designing meaningful lives and careers through early discovery, ongoing exploration and future-focused skill development. With the mission of challenging students to see possibilities and seek opportunities in preparation for life after college, students gain access to Career Communities that include faculty/staff, employer and alumni collaborators providing connections, resources and guidance leading to expanded opportunities.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.


Minimum Qualifications

  • Associate degree with a minimum of 2 years of experience or bachelor’s degree
  • Experience in event management, logistics or project management.
  • Demonstrated ability to work collaboratively within a department and with external partners.
  • Excellent written and oral communication skills
  • Demonstrated experience with problem-solving and providing superior customer service.
  • Strong time-management and organizational skills with the ability to manage multiple tasks and projects at one time to completion.

Preferred Qualifications

  • Experience working with zoom or other video conferencing software to host events.
  • Knowledge of event registration and accounting systems.
  • Mastery of Microsoft products (Excel, Word and PowerPoint)
  • Experience with project management software.
  • Experience working cross-functionally with logistical planning, event production, and long-term goal setting (1-3 years)

Physical Demands

  • Ability to move 25lbs with or without accommodation to transport supplies, displays, and other event-related materials to scheduled events.

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Contact Information

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