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Job ID: 133809

Executive Assistant (7384U),
University of California Berkeley


Date Posted Nov. 20, 2019
Title Executive Assistant (7384U),
University University of California Berkeley
Berkeley, CA, United States
Department University Development and Alumni Relations
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Other Administrative Categories
  • Administrative Support/Services
    Alumni Relations
 
 

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: December 2, 2019

Departmental Overview

University Development and Alumni Relations (UDAR) strengthens Berkeley’s excellence through engagement with alumni, parents, undergraduate and graduate students, and friends of the University, raising public awareness about Berkeley and increasing private philanthropy. UDAR provides overall direction for the campus’ philanthropic advancement strategies and works to strengthen unit development in partnership with campus fundraisers. The Division handles a range of central activities and services encompassing communications, stewardship, prospect development, gift management, and more.

Responsibilities

Oversees daily administrative operations and ensures they run smoothly for the AVC.
Manages the AVC’s calendar of meetings, events, and travel, using electronic calendar software.
Schedules internal and external meetings for the AVC.
Based on a complete understanding of the AVC’s priorities and requirements, prioritizes issues and requests according to urgency and allocates time on the calendar.
Manages the flow of action items, deadlines, and briefing materials for meetings, events, and travel.
Researches, gathers and compiles background information, briefing materials, and talking points for the AVC, including use of Cal Advancement Data System (CADS).
Makes high-level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy.
Establishes and maintains effective and cordial communications with all individuals associated with the AVC and their staff, including UDAR and campus leadership, UC Berkeley Foundation Trustees, donors, volunteers, and prospective donors.
Places outgoing and receives incoming telephone calls; receives visitors to the AVC.
Responds to inquiries from faculty, staff, students and the public on behalf of the AVC.
Handles the details of a variety of correspondence and matters on behalf of the AVC, including coordinating the signing of gift agreements in a timely manner.
Investigates issues and problems; drafts and prepare responses to urgent requests.
Forwards situations and issues presented by staff, faculty and external constituents to appropriate staff members for resolution.
Develops and implements efficient and effective systems for sharing and managing information, projects, and communications to ensure accurate and timely responses.
Maintains electronic and paper files for the AVC office; directs files to Central Files unit as appropriate.
Maintains electronic rosters, membership and contact lists.
Provides supplemental and back-up administrative support to the Vice Chancellor as needed.
Researches, compiles, and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the executive,
Works on special projects as needed, including reports and presentations.‚Äč

Required Qualifications

The Executive Assistant must have sound judgment, diplomacy skills, and the ability to take initiative.

Must also have exemplary skills and knowledge in the following areas:

Proven ability to organize assignments and tasks with competing priorities and deadlines.
Ability to act upon the broad goals of an executive office and understand their implications for the Executive Assisant’s daily and weekly goals and tasks.
Strong skills to communicate effectively and diplomatically, both verbally and in writing, with campus leadership, deans, directors, managers, staff, faculty, alumni/donors, students and external constituencies, including UC Berkeley Foundation trustees.
Understanding or ability to quickly gain understanding of the campus’s organizational structure and leadership.
Thorough knowledge of common computer application programs including Microsoft Word and Excel, and electronic calendaring software.
Strong service orientation.
Familiarity with or ability to learn to use the Cal Advancement Data System (CADS) and Eureka intranet.
Ability to research information on CADS and the Internet.
Analytical skills to research and present information and data in Excel spreadsheets or other formats as appropriate.
Ability to use high-level discretion and maintain a high level of confidentiality.
Ability to set up rooms and AV for meetings, including rearranging chairs in conference room.
Education/Training:

Bachelor’s degree in related area and/or equivalent experience/training

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htm…

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

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