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Job ID: 234937

Research Administrator 4 (6207U) - Engineering Research Support Org
University of California, Berkeley

Date Posted Apr. 19, 2024
Title Research Administrator 4 (6207U) - Engineering Research Support Org
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory
    Grant Writer/Technical Writer
    Finance/Investment Management

Research Administrator 4 (6207U) - Engineering Research Support Org

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Research Administrator 4 is a member of the ERSO Region. ERSO supports the College of Engineering, College of Environmental Design, College of Data Science, Math & Physical Sciences and several Institutes and Research Centers. ERSO manages over $150M in direct research expenditures and services 6800 personnel. The ERSO team consists of 100 professional employees in the functional areas of Human Resources, Payroll, Research Administration, Business & Finance, and IT. Customer Service is at the core of ERSO and how the region supports its community.

As a member of the research administration team, this position is essential in providing excellent customer service and expert support in research administration, both pre and post award.

The RA4 is expected to provide analytical and financial support with proposal submissions, contract and grant administration and budget development. The RA4 is also responsible for management of funds post-award and closeout activities for federal, state, local and private sponsors.

This position is eligible for remote work.

Application Review Date

The First Review Date for this job is: May 2, 2024 - Open Until Filled


  • Manages post-award financial administration for complex research funds in accordance with campus policy and agency requirements.
  • Comprehensive post award sub-recipient monitoring and administration. Conducts highly complex analysis, develops sophisticated projections and determines courses of action and recommendations.
  • Serves as the primary faculty liaison, assists Principal Investigators (Pl) with the development of contract and grant proposals including proposal budgets. Prepares comprehensive support documents as required by solicitations and proposal guidelines and coordinates proposal submissions with Sponsored Projects Office. The RSO oversees the process from submission through negotiation of the final award.
  • RSO will work with the most complex proposals (i.e. center grants/contracts) which require task budgets, option years, multiple investigators and multiple sub-awardees at multiple locations.
  • Leads portfolio planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions budgets, support documents, gifts, endowments and privately funded projects for faculty research programs.
  • Monitors and ensures allowability of financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary backup documentation.
  • Processes non-competing continuations, supplements, sub-award requests and other award/agreement amendments. Tracks and ensures compliance with cost sharing commitments.
  • Prepares the close-out activities including, final projection, reviews subcontracts, personnel, and recurring expenses. In conjunction with faculty submits NCE requests via SPO as necessary and initiates fund changes or expense transfers. Finally, completes EFA closeout report and monitors BAIRS until all chart strings are invalidated
  • Provides guidance and counsel on research administration matters to principal investigators, departmental. administrators and less experienced department staff.
  • Applies professional concepts to provide monthly financial reports, projections, analyze spending and recommend adjustments.
  • Seeks information to maintain current knowledge on compliance regulations in all areas of research administration and provides updates to team and/or less experienced staff. Prepares requisite complex ad hoc non-technical statistical reports.
  • Serves as the liaison to faculty for the campus Reporting Systems (i.e. ERS) Assists in support of audit as directed by senior staff.

Required Qualifications

  • Bachelors degree in related area and/or equivalent experience/training.
  • Advanced knowledge in 0MB Uniform Guidance, Federal Acquisition Regulations, and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
  • Ability to manage high volume and complex transactions and to work in a fast paced environment with overlapping deadlines and short lead times while maintaining a high level of attention to detail, and ability to work with a high degree of accuracy.
  • Knowledgeable of generally accepted accounting, fiscal and reporting principles. Demonstrated expertise working with computer and information management systems.
  • Demonstrated expertise with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
  • Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  • Ability to perform the most complex financial analysis and customized reporting. Ability to interpret policy for others.
  • Expertise in utilizing CalAnswers reports, Excel and pivots or similar experience using other financial reporting tools.
  • Demonstrated expertise in the use of spreadsheet and database software in financial analysis, fiscal management including projections and budgeting and financial reports.
  • Stays current on compliance regulations in all areas of research administration.

Preferred Qualifications

  • 5 years of demonstrated experience in research contract and grant management preferred.
  • NIH experience highly preferred.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $85,800 to $115,000 yearly. This is a 100% FTE, monthly paid (exempt) career position eligible for full benefits.

Other Information

This position is eligible for remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.

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