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Senior Administrative Assistant (7373U), School of Public Health - 49800

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The School of Public Health (SPH) is a large and complex professional school at UC Berkeley, with a mission to improve population health, especially for the most vulnerable, through interdisciplinary collaborations, preeminent education, and transformational research. The School is comprised of six academic divisions and 30 research centers and programs, with over 200 faculty, 120 academic/research staff, 155 management/professional/ administrative staff, and 285 student researchers/instructors/workers. The School offers a core MPH degree with nine areas of study, along with five MA and MS degree programs, a DrPH and five PhD degree programs, and five concurrent programs with other UC Berkeley schools and colleges; in addition, the School offers a joint degree with UC San Francisco. The School launched UC Berkeley's first on-line degree program in 2012 and is rapidly expanding the program to reach a wide range of domestic and international audiences through online degrees, certificate programs, and executive education. The School enrolls approximately 825 graduate students per year, as well as educating roughly 440 undergraduate students through an upper-division public health major. The School's more than 13,000 graduates can be found working throughout the world, in both the public and private sectors.

The School of Public Health (SPH) is a large and complex professional school at UC Berkeley, with a mission to improve population health, especially for the most vulnerable, through interdisciplinary collaborations, preeminent education, and transformational research. The School is comprised of six academic divisions and 30 research centers and programs, with over 200 faculty, 120 academic/research staff, 155 management/professional/ administrative staff, and 285 student researchers/instructors/workers. The School offers a core MPH degree with nine areas of study, along with five MA and MS degree programs, a DrPH and five PhD degree programs, and five concurrent programs with other UC Berkeley schools and colleges; in addition, the School offers a joint degree with UC San Francisco. The School launched UC Berkeley's first on-line degree program in 2012 and is rapidly expanding the program to reach a wide range of domestic and international audiences through online degrees, certificate programs, and executive education. The School enrolls approximately 825 graduate students per year, as well as educating roughly 440 undergraduate students through an upper-division public health major. The School's more than 13,000 graduates can be found working throughout the world, in both the public and private sectors.

This position will support the operations of the Forum for Collaborative Research (Forum). Based in Washington, DC, operating under the auspices of the UC Berkeley School of Public Health, the Forumoffers unique educational and training opportunities through its interns/fellows program and the Forum-sponsored course on FDA and Drug Development taught on the Berkeley campus. For more information: https://forumresearch.org/

This position will be housed at the Forum offices located at the UCDC Campus in Washington, DC.

Application Review Date

The First Review Date for this job is: March 13, 2023

Responsibilities

• Works closely with and under supervision of Forum leadership to initiate, process and monitor all BearBuy interactions
• Works closely with Forum research staff and meeting logistics vendor to coordinate planning for Forum sponsored events onsite, within the US or internationally.
• Works closely with the Forum's Director to assist with scheduling and travel arrangements
• Monitors, enters and edits contacts in the Forum contact database, ensuring consistency and accuracy of information; recommends improvements to senior management.
• Works with research staff to update/review/revise website to better communicate organization's mission, specific project information, Forum member updates and other information as needed; monitors website usage; recommends improvements as needed
• Drafts, edits and reviews Forum updates with guidance from research staff; sends updates to Forum members using mailchimp or Formstack
• Determines need for general office equipment and supplies and makes request for re-supply.

Required Qualifications

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Skill in managing sensitive and confidential information regarding bargaining unit issues.
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications including Salesforce. Excellent knowledge of Microsoft Office programs.
• Good verbal and written communication skills, active listening, critical thinking, multi-task, prioritization and time management skills.
• Requires interpersonal and work leadership skills.

Education/Training:

• High school diploma or equivalent.

Preferred Qualifications

• Experience with website editing, html, social media tools, etc.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $26.82 - $31.61. The full pay scale range fot this position classification is $26.82 - $42.10 (Grade 18).

• This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
• This is a one-year, full-time, 40-hours per week, Contract (temporary) position.
• This position is located in Washington, D.C.

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This position is not a visa opportunity.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=49800&PostingSeq=1