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Job ID: 137868

Program Administrator - Dean's Office, School of Medicine
Tufts University

Date Posted Feb. 4, 2020
Title Program Administrator - Dean's Office, School of Medicine
University Tufts University
Boston, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Grant Writer/Technical Writer
    Administrative Support/Services

The Medical School Dean’s Office is responsible for the overall academic and administrative functions of the School. The Dean’s Office oversees the School’s academic departments, the teaching and research enterprises, student services, and facilities. Functions include communications, financial and strategic planning, resource allocation, human resource management, and facility management and renovations.

This individual administers the Global Health Programs and manages all administrative tasks associated with them including publicizing, disseminating information, managing applications, answering student questions, planning related events, and maintaining reports and evaluations of the program. This individual also performs complex administrative support for the Dean for Multicultural Affairs & Global Health/Associate Provost and CDO, as well as for the Assistant Dean for Multicultural affairs and the Office for Multicultural Affairs in general. Major responsibilities include managing calendars for both deans, writing and editing reports, researching and compiling data, providing support for committees and events, and carrying out evaluations and surveys. The incumbent will act as an Office for Multicultural Affairs liaison, answering questions and communicating on behalf of the office or directing concerns to the appropriate individual. This person also assists the Dean with special projects, including grant management for the office of Global Health. Must be able to partner and build relationships with others throughout the University and the Medical School.


Basic Requirements:
3+ years working with senior management in a project/ administrative support role.
Bachelor’s degree.
Advanced Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
Experience with Qualtrics or other survey software is a bonus.
Excellent oral and written communication skills including solid proofreading and editing skills. Strong project management skills.
Ability to work a diverse environment with a variety of stakeholders.
Must have professional demeanor, must be poised and able to multitask.
Strong interpersonal skills.
Must be an independent, self motivated problem solver who can also work within a team environment.

Preferred Qualifications:
Experience in Global Health operations and in grant support is preferred.
Prior experience coordinating large scale events and conferences a plus.
Prior experience in an academic or health related work environment is desired.

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