Manager, Environmental Safety and Emergency Procedures
Time (Percent Time):
Current Work Schedule (days, hours):
Monday - Friday, eight (8) hours a day
Steps 1-6: $91,608 - $104,424 annual
Initial Screening Date:
Open Until Filled:
Complete application packets will be accepted until the position is filled; ; however, those submitted by 11:59 p.m. (PST) on May 7, 2020 (Initial Screening Date) are assured consideration.
Applicants must submit all of the following materials online at http://hrjobs.mtsac.edu to be considered for this position:
1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed resume that summarizes educational preparation and professional experience for the position.
4. Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation).
5. College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
Health & Welfare:
The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.
The District participates in the Public Employees Retirement System (PERS), State Teachers Retirement System (STRS) retirement programs, and National Benefit Services.
*Note Salary and Health & Welfare Benefits are subject to change
Under general direction, plans, organizes, implements, administers, directs, evaluates, and maintains programs necessary to ensure a safe and healthful environment for employees, students, and visitors at all College facilities, to protect the College against losses and to ensure that College operations are in compliance with applicable local, state, and federal codes and regulations; plans, organizes, implements, and administers the campus wide emergency management program for effective emergency preparedness, response, and recovery; provides training and staff development for College employees on environmental health and safety and emergency preparedness programs; provides support to the Director, Safety, Health Benefits and Risk Management in areas of expertise; and performs related work as required. The Manager of Environmental Safety and Emergency Services is an emergency responder and is expected be available to respond to College emergencies as needed, this may require work after regular hours and on weekends.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the assigned managerial personnel. May exercise direct and general supervision over assigned staff.
This is a management-level classification responsible for managing environmental safety and emergency services programs of the Safety and Risk Management Department. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making responsibility. The incumbent organizes and oversees day-to-day activities and is responsible for providing professional-level support to the Director, Safety, Health Benefits and Risk Management in a variety of areas. Successful performance of the work requires an extensive professional background, as well as, skill in coordinating programmatic work. This class is distinguished from the Director, Safety, Health Benefits and Risk Management in that the latter has overall management responsibility for Risk Management, Health and Safety programs, services, and activities.
Essential Duties/Major Responsibilities:
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
1. Responsible for monitoring local, state, and federal regulations, current legislation and nationally recognized environmental health and safety standards to assure compliance; serves as the Colleges liaison with regulatory compliance inspectors and participates in compliance inspections. Serves as the chemical hygiene officer for the College.
2. Analyzes and evaluates the Colleges environmental safety compliance programs and directs, manages, develops, implements, and updates programs necessary to ensure a safe and healthful environment for employees, students, and visitors.
3. Directs, manages, and implements programs such as, but not limited to, the College Business Emergency Plans, Hazard Mitigation Plan, Emergency Preparedness and Procedures Plans, Hazardous Materials Management, Hazardous Waste Management, Hazardous Waste Incident response and reporting, Chemical Hygiene Plan, and the Colleges safety inspection program.
4. Works closely with employees to support implementation of health and safety and emergency preparedness programs and keeps them informed of any changes in applicable regulations including U.S. Environmental Protection Agency (EPA), Fire Safety, and others.
5. Performs, oversees, and coordinates College-wide facility inspection programs to ensure that hazards are identified and corrected and risks managed. Responds to and investigates hazard complaints and take or recommend corrective action.
6. Provide training and staff development for College employees on environmental health and safety and emergency preparedness programs; designs and conducts training exercises/drills in order to test the effectiveness of the Emergency Management plan; provide communications and publications to all employees related to environmental health, safety, and emergency preparedness; develop web-based communication systems for dissemination of environmental health, safety, and emergency preparedness information.
7. Reviews, revises, updates, and maintains safety record keeping systems, including computerization of records, confidentiality, and efficient access. Manages Environmental Safety and Emergency Services budgets and develops cost effective strategies, including exploring available grant funds, for maintaining College safety, environmental health, and emergency services programs.
8. Participates in the development and implementation of goals, objectives, policies, and priorities for assigned operations; recommends within departmental policy, appropriate service and staffing levels, and resources; recommends and administers policies and procedures.
9. Prepares, reviews, and presents reports and updates on special projects, emergency preparedness, and environmental and safety inspections as assigned by the Director, Safety, Health Benefits and Risk Management.
10. Acts as a primary responder to coordinate the emergency and after hour response to urgent facility needs; Coordinates emergency planning with on campus first responders, Policy Group and with outside agencies such as the Federal Emergency Management Agency (FEMA), the California Office of Emergency Services (OES), and emergency response organizations.
11. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and affiliated trainings. Prepares and delivers oral presentations related to assigned areas if needed.
Performs related duties as assigned.
1. Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned programs, projects, and operations.
2. Biological and chemical safety standards and practices, laboratory safety procedures, physical hazard, and safety engineering.
3. National Incident Management System (NIMS) and National Response Framework (NRF), the California Emergency Services Act, the Natural Disaster Assistance Act, and the Robert T. Stafford Act.
4. Administrative principles and practices, including goal setting, program development, implementation, and evaluation.
5. Budget development, administrative practices, and program management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
6. Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
7. Principles and procedures of record keeping.
8. Modern office practices, methods, and computer equipment and applications.
9. Techniques for effectively representing the College in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
Skills and Abilities:
Skills and Abilities to:
1. Assist in developing and implementing goals, objectives, policies, procedures, work standards, and internal controls for assigned area of responsibility.
2. Provide administrative and professional leadership and direction for assigned area of responsibility.
3. Prepare and administer budgets; allocate limited resources in a cost effective manner.
4. Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations.
5. Plan, organize, direct, and coordinate the work of assigned personnel; delegate authority and responsibility.
6. Research, analyze, and evaluate emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.
7. Effectively administer environmental safety and emergency services programs, services, projects, events, and activities.
8. Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
9. Effectively represent the College and the department in meetings.
10. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
11. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
12. Use English effectively to communicate in person, over the telephone, and in writing.
13. Understand scope of authority in making independent decisions.
14. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
15. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
16. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Minimum Qualifications/Education & Experience:
Education and Experience:
Equivalent to graduation from a regionally accredited four-year college or university with major coursework in occupational safety, industrial hygiene, environmental science, or a related field, or equivalent combination of education and experience and two (2) full time equivalent years of experience in emergency planning or disaster management. Minimum of three (3) full time equivalent years of progressively responsible experience in developing, planning, and administering environmental health and safety program in a large organization, preferably a school or college environment.
License(s) & Other Requirements:
Incumbents work indoors and outdoors, and are frequently exposed to dust, fumes, and allergens and occasionally exposed to loud noise levels, inclement weather conditions, chemicals, mechanical and/or electrical hazards, and hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various College and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Conditions of Employment:
Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.
Notice to all prospective employees The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.
As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: https://www.mtsac.edu/safety/pdf/ASR_2017.pdf
The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.
Typing Certificate Requirements:
Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: firstname.lastname@example.org.
DO NOT include photographs or any demographic information (e.g. D.O.B, place of birth, etc.).
TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date.
Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: email@example.com.
A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Interviews may include a writing sample, committee presentation, and/or performance test. The committee will recommend finalists to the President/CEO and/or his designee for a second interview. The number of vacancies is dependent on student enrollment, College resources, needs, and Board of Trustees approval. The start date will follow Board approval and receipt of live scan clearance.
Special Instructions to Applicants:
To be guaranteed consideration, it is the applicants responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.
Letters of Recommendation
The required letters of recommendation are not required to be confidential but if your reference prefers to send a confidential letter, please follow these instructions and notify your reference directly. To obtain a confidential letter of recommendation, you must enter the references name and email address in the fields provided under the Confidential References section of the application.
NOTICE: In order for your reference to receive an email with a link to attach a confidential reference letter, you must complete your application and reach the status of Under Review by HR. It is recommended that you complete your application and reach this status well in advance of the deadline to provide your reference ample time to attach the letter.
It is the sole responsibility of the applicant to assure that all required and any optional documents are attached by no later than 11:59 PM PST of the initial screening date shown on the job posting.
The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.
Conflict of Interest:
Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio Colleges Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).
Cancel RTF Policy:
We reserve the right to reopen, re-advertise, delay, or cancel filling this position.
To apply, visit https://hrjobs.mtsac.edu/postings/7672