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Job ID: 110234

Administrative Assistant I - Alumni Engagement
The University of St. Thomas

Date Posted Aug. 10, 2018
Title Administrative Assistant I - Alumni Engagement
University The University of St. Thomas
Application Deadline Open until filled
Position Start Date Available immediately
  • St. Paul, MN
    United States
  • Coach
  • Alumni Relations
    Administrative Support/Services

Administrative Assistant I – Alumni Engagement

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant I position within the University Development and Alumni Relations Department.

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.


The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
Medical, dental, and vision options
Employer-paid disability, life, and AD&D benefits


Performs administrative functions supporting the Alumni Engagement team requiring a high level of tact and integrity due to the frequency of internal and external contacts, and high degree of exposure to confidential data; performs general office functions as well as event support tasks, Alumni Advisory Board support, and related duties as required; interacts with students, staff, faculty, alumni, parents, trustees, and guests of the university.


1. Serves as receptionist: maintains a welcoming, efficient operation; greets, assists and directs visitors, callers, emailers and correspondence. Maintains efficient file and retrieval systems. Works with various office technologies. Prepares and tracks inaugural event designees, and follows mapped process for cap/gown/instructions packet distribution and return; prepares sympathy cards and tracks process; tracks alumni giveaway inventory and replenishes gift supplies; assists with social media tasks.

2. Serves as administrative assistant to the department: Plans and carries out administrative functions requiring considerable knowledge of the University and the Alumni Engagement method of operation; schedules appointments, maintains calendar information and assists the senior director as needed; communicates instructions to various individuals and/or departments verbally or in writing; creates, integrates and/or enhances PowerPoint presentations decks; prepares minutes and correspondence as appropriate.

3. Provides support for programs, events, and the Alumni Advisory Board: utilizes the Banner and Cognos event modules; provides RSVP management for programs and events; makes campus reservations; orders food, reserves rooms, and arranges for remote attendees (phone lines, RFS, etc.); attends events and works registration desk; Ability to flex work schedule periodically to accommodate several evening and weekend events.

Minimum Qualifications:

High school education or equivalent
One year of administrative support experience

Preferred Qualifications:

College education or higher education experience

On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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