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Job ID: 129033

Office Assistant 2
University at Buffalo, The State University of New York


Date Posted Sep. 12, 2019
Title Office Assistant 2
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Facilities Finance and Administration
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Facilities/Maintenance/Transportation
    Administrative Support/Services
 
 

Position Summary
In this role, you will perform complicated clerical and office support activities related to procurement and accounts payable activities for the Facilities Department. This may include the following:
- Reviewing documentation as needed.
- Respond to questions and resolve problems with vendors, staff or other departments.
- Gather, compile and prepare data from numerous sources for various reports, records, audit requests or other external or internal requirements.

This position may also supervise one or more lower-level staff and you would also be responsible for the following:
- Perform oversight activities to ensure subordinate(s) have appropriate resources, are properly trained and performs high quality work that meets all applicable standards.
- Providing subordinate(s) with specific instructions concerning the preparation of documents, processing of materials and maintenance of records.
- Schedule work hours and time off.

About UB:
UB is a premier, research-intensive public university and a member of the Association of American Universities. As the largest, most comprehensive institution in the 64-campus State University of New York system, our research, creative activity and people positively impact the world. Learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Departmental Operating Needs
Minimum Qualifications
Transfer eligibility requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.

Reassignment requirement: You must hold the same title at the University at Buffalo.

Reinstatement requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.

A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the Web address provided on your canvass letter.

Preferred Qualifications
Experience in Microsoft Office including Microsoft Word, Excel and Outlook. Experience with Maximo (Facilities business system) desirable as well as knowledge of SUNY accounts payable / procurement guidelines.


 
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Contact Information

 
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pertaining to this university job announcement.

 

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