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Job ID: 158041

Administrative Support Specialist I/II - Admin
Auburn University

Date Posted Apr. 28, 2021
Title Administrative Support Specialist I/II - Admin
University Auburn University
Auburn, AL, United States
Department Office of University Writing
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Job Summary
With emphasis on more complex administrative tasks, provides administrative, financial, and general clerical support to all components of University Writing.

Essential Functions
Manages all accounting and budget-related tasks, including purchase card reconciliation and transfer of funds. Provides support for budget preparation, including tracking expenditures and compiling reports for internal use. Manages all human resource and payroll processing, including hiring and termination of full time and student personnel, submission of time records, and travel/expense voucher processing. Advises staff, students, administrators, and clients of standard policies or procedures. Performs a mix of administrative and clerical duties, including but not limited to data gathering, data management, correspondence, filing, calendar management, event logistics, mail distribution, answering phones, organizing files and materials, and purchasing/ordering supplies. Assists others in planning and executing programs and events. Manages databases and project management protocols and maintains archival records. Ensures that software and hardware work as required, troubleshoots problems, and arranges for OIT support as necessary. Assists others with all administrative tasks including yearly reports, preparation for presentations, coordination with other university partners, researching and making recommendations for specific needs, arranging for and supervising completion of office repairs and maintenance. Creates or assists others with email, newsletters, correspondence, committee minutes, and website resources. Updates the University Writing website as needed. Acts as a point of contact to other departments, students, faculty, guests, and outside agencies/vendors on behalf of the office. May perform other administrative duties and clerical tasks as requested.

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