Search for University Jobs in Staff & Non-Managerial Professionals

Job ID: 132601

Graduate Advisor (4576U) - 2352 - 2352
University of California Berkeley

Date Posted Oct. 30, 2019
Title Graduate Advisor (4576U) - 2352 - 2352
University University of California Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Student Services
    Financial Aid
    Counseling Services
    Admissions/Student Records/Registrar

Graduate Advisor (4576U) - 2352 - 2352

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: November 11, 2019

Departmental Overview

The Department of Mathematics at Berkeley is generally recognized as one of the broadest, liveliest, and most distinguished departments of mathematics in the world. With approximately 55 regular faculty members representing most of the major fields of current research, along with 30 post-doctoral scholars, 180 graduate students, 900 undergraduate majors, one of the finest mathematics libraries in the nation, and situated in a favorable climate in one of America's most exciting and cosmopolitan centers for mathematics research and teaching, Berkeley has become a favorite location for the study of mathematics by students and faculty from all over the world.


Academic Advising & Graduate Student Wellness:
  • Provide students and faculty advisors with specialized information and explanations regarding Department, College and University policies and procedures relevant to course enrollment, grading policies and disputes, and academic requirements.
  • Ensure continuity and consistency of applied policy through transitional periods, e.g., changes in Vice Chair for Graduate Affairs.
  • Advise Vice Chair and the Chair of any changes to College and University policies and on exceptions.
  • Identifies and refers for resolution intricate student issues/grievances such as alleged discrimination, complex grade dispute issues, mental health concerns and students' personal crises.
  • Administers daily activities of graduate student affairs for matriculated students exercising judgment in the interpretation and enforcement of policies and procedures of the Department and Graduate Division.
  • Advises MA. and Ph.D. candidates on academic and administrative degree requirements. Interprets Graduate Division policy regarding registration, qualifying examinations, advancement to candidacy, including normative time and the use of filing fee.
  • Reviews all advancement to candidacy and other petitions for completeness and accuracy, brings unusual cases to the attention of the Vice Chair of Graduate Affairs.
  • Serves as the staff advisor for graduate students and faculty and liaison to Graduate Division on continuing student matters.
  • Participates in Department and Student Services Unit meetings concerning admissions, fellowships, scholarships, research training grants, and graduate student affairs. Maintains a general understanding of Math's Research Training Grants and the research funding.
  • Interprets policies and procedures for students and faculty advisors regarding residency, registration, and degree requirements, fee offsets, and readmission.
  • Submits memos for students to Graduate Division and Registrar's Office regarding all aspects of student progress, from registration to committee exceptions to financial issues.
  • Refers or resolves student enrollment, registration, and billing problems.
  • Advises international students and faculty on departmental, college and university policies on: obtaining visas, extending visas, financing their studies, fellowships, registration and other disputes.
  • Creates and manages current graduate student academic records.
  • Develops new procedures and processes to maintain accuracy and efficiency.
  • Maintains current student personal data each semester.
  • Reviews and maintains graduate student records for degree and program requirements, and reviews and processes petitions for degree goal changes.
  • Creates and manages graduate student communications and graduate program webpages.

Financial Aid, Block Grants Fellowships, Awards, Research Training Grant:
  • Maintains current knowledge of Graduate Division, Departmental requirements and procedures relative to the administration of student financial awards, scholarships, fellowships, block grant and research training grants.
  • Tracks all available graduate student funding from all sources, including student extramural funding of approximately $2.1 million from Math department restricted and unrestricted funds, Graduate Division Block grants and Faculty Research Training Grant.
  • Works with students to develop 5-year funding plans.
  • Compiles and processes official documents necessary for the initiation, continuation, and administration of all financial awards.
  • Recommends resolution of extremely sensitive, specialized, and complex financial aid issues.
  • Works with Fellowships and the Berkeley International Office to resolve funding issues for domestic and international students.
  • Assists international students with visa problems.

ASE Hiring:
  • Leads process for recruiting, hiring, and assigning more than 250 graduate student instructors for fall and spring courses.
  • Coordinates Outstanding GSI Award nomination.

Recruitment & Admissions:
  • Reviews graduate admission policy and procedures within the Department for compliance with university standards.
  • With the GSAO 3, administers and coordinates the graduate admissions cycle for over 500 applications.
  • Corresponds with prospective students who have complex questions and interprets university/department and international standards.
  • Advises department/college on outreach strategies, and identifies targeted institutions to meet organization's goals.
  • Monitors faculty needs regarding College Admissions database and departmental funding database and develops resolutions to complex problems between departments, College and Graduate Division units.
  • Develops and initiates new procedures to improve efficiency and scope of services. Identifies problems with current procedures and combines efforts with other campus departments and the Graduate Division for resolution.

  • In conjunction with the Vice Chair for Graduate Affairs, GSAO 3, and Department Events Coordinator plans and implements high visibility student events, such as graduate recruitment, spring visit day, start-of-year welcome orientation, and works with departmental staff on commencement ceremony.

Professional Development:
  • Attends workshops, seminars and classes to keep up-to-date on national student advising issues and best practices as well as university and campus policies and procedures.
  • May direct and supervise one student worker.

Required Qualifications
  • Advanced knowledge of advising and counseling techniques.
  • Knowledge of or ability to learn University-specific computer application programs SIS and SLATE.
  • Knowledge of or ability to learn University and departmental principles and procedures involved in risk assessment and ability to make an evaluation of level of risk and potential consequences.
  • Skills in monitoring/assessing people, processes or services, to make improvements.
  • Skills in project management.
  • Skills in social perceptiveness and empathy to understand others' reactions and effectively deal with emotional situations.
  • Ability in problem identification and reasoning, and ability to develop original ideas and solutions, and demonstrate persuasion and leadership to solve problems.
  • In-depth knowledge of the field's post-degree employment opportunities and practices.
  • Interpersonal skills. Multicultural competencies; ability to work with diverse populations.
  • Demonstrable collaborative skills.
  • Excellent written and verbal communication skills.
  • Customer service orientation and ability to flexible and adaptable to change.
  • Attention to detail and ability to prioritize multiple tasks and meet competing deadlines.
  • Proficiency with MAC desktop applications for word processing and data management.
  • Demonstrated experience in cultivating and promoting academic success.
  • Experience in program planning and administration.
  • Knowledge of campus policies and procedures pertaining to graduate education, curriculum, grading, and student conduct, confidentiality (FERPA) and related areas.

  • Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience up to $88,500.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


Refer this job to a friend or colleague!

New Search | Previous

Looking for a higher education job?