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Job ID: 195869

Administrative Coordinator
Tufts University

Date Posted Sep. 30, 2022
Title Administrative Coordinator
University Tufts University
Medford, MA, United States
Department Tufts University
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Administrative Support/Services


Tufts University Office of Stewardship & Donor Relations establishes stewardship and donor relations programs and develops protocols across the university for acknowledging, recognizing, celebrating, and communicating with donors about the impact of their giving to Tufts.

The Office of Stewardship & Donor Relations is seeking an Administrative Coordinator to provide support for the department as they plan and execute recognition, appreciation, cultivation projects for the university’s donors. Tasks for this position may include drafting donor correspondence and gift agreements; assisting with the production and drafting of donor reports; providing support for the scholarship stewardship program; coordinating gift acknowledgment letters; database management for stewardship programs; and providing general administrative support for the department including but not limited to planning logistics for donor/departmental meetings; assisting with purchasing supplies and gifts, and gift closet inventory.

What You'll Do

Under minimal supervision, Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. This person will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation. This person will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.

What We're Looking For

Basic Requirements
• Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience. Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge. In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.


Preferred Qualifications

• Experience working within a university or complex corporate environment
• Experience in a customer service role


An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

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