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Job ID: 173104

Grants & Research Financial Administration - Finance Professional 2
University of Minnesota, Twin Cities

Date Posted Nov. 22, 2021
Title Grants & Research Financial Administration - Finance Professional 2
University University of Minnesota, Twin Cities
Minneapolis, MN, United States
Department Mechanical Engineering
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
    Other Administrative Categories
  • Fiscal Services
    Finance/Investment Management
    Administrative Support/Services

About the Job

The Department of Mechanical Engineering is looking for an organized, self-starter to lead our grant-submission efforts. Join one of the biggest departments at the University and be a part of ME’s Finance team. Your project management, strong communication skills, and comfort with budgeting will help bring this exciting role to the next level. This is a new position that will allow you to help design the best methods to meet faculty award needs, departmental goals, and make a positive impact on the field for generations to come.

Salary range: $54,000-59,000/year

This position reports to the Finance Manager.

ME supports a hybrid working model in keeping with the University’s Work With Flexibility Program (

Job Duties:

Pre-award Management (70%)
-Lead the proposal preparation process with faculty (and subcontracts as needed).
-Read and interpret proposal solicitations for budget instructions, proposal requirements, and all necessary submission materials.
-Serve as primary contact for SPA, agencies, industry contacts and subcontractors (when applicable).
-Create and manage timeline for submission to ensure all proposal deadlines are met including submission to SPA, agency, etc.
-Management of collection, formatting, file creation and other necessary requirements for submission.
-Submit PRFs for all department grants and awards; track through the lifecycle of the submissions.
-Prepare PeopleSoft-friendly budgets once the final budget is complete.
-Determine appropriate rates to use for personnel, fringe and indirect costs.
-Onboard new faculty, researchers and post-docs to the grant submission process.
-Maintain official proposal data for the department; create fiscal year end data comparisons and reports as necessary.

Department Approver (25%)
-Provide department level approvals for financial transactions to include travel reimbursements, requisitions, journals, deposits, vouchers, and procurement card (PCARD) activity.
-Audit and approve expenditures on sponsored research projects.
-Interpret grants/contract regulations and how they relate to University policies/procedures, identify areas of concern, and recommend solutions.
-Provide expertise on expenditure requirements and policy.

Other Duties as Assigned (5%)
-Attends GMUN, FSUN and SPA Symposium and appropriate training opportunities.
-Other duties as needed to manage the accounting function in the department.
-Serve on committees as needed for the Department, College, and University.


Required Qualifications:
-BA/BS and 2 years of relevant work experience OR a combination of education and experience to equal 6 years.

Preferred Qualifications:
-BA/BS in accounting or related field.
-Demonstrated ability to proactively identify and resolve complex problems.
-Demonstrated ability to take direction and correction to improve skills and productivity.
-Familiarity with University systems such as PeopleSoft, EFS, UM Reports, ECRT and EGMS.
-Familiarity with University and sponsor accounting (Federal and non-Federal) regulations.
-Strong organizational skills with demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines.
-Demonstrated experience communicating clearly and effectively to faculty, staff, students, central business units, governmental organizations and private businesses, both verbally and in writing.
Please note that the University’s financial systems require training and demonstrated proficiency before access will be granted to those systems.

About the Department
The Department of Mechanical Engineering has an internationally recognized faculty, and is part of the College of Science and Engineering, the highly interdisciplinary college of engineering, physical sciences, and mathematics.

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