Primary Function
The Assistant Director is a full-time, regular civil service position. This position provides primary support to the Director of Procurement Services and Contract Management, and acts for and assumes full direction for the Office of PSCM in the absence of the Director for all administrative or operational matters. This position manages departmental resources, sets operating policies for the department, and coordinate and facilitate various planning programs for the unit.
Duties and Responsibilities (generally)
The Assistant Director works independently and reports to the Director regarding overall PSCM procurement, contract, and commercial card programs and alerts the Director to those situations requiring immediate attention. The work of the Assistant Director is evaluated by the Director. The person in this position should have good inter-personal skills, must possess knowledge of University business practices, must value and exhibit accuracy, efficiency and ethical leadership, and must be able to work with short deadlines. In addition, the person in this position must be committed to the vision, mission and core values of the university.
Minimum Required Qualifications for this position
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1. A bachelor’s degree in business, public administration, law, or a related field (with a minimum of 24 business credit hours)
2. A minimum of five (5) years of progressively responsible experience in procurement and contracts management, including at least three (3) years of supervisory experience over a major segment of a procurement or contracts management business function. Contract management experience includes the ability to ensure provisions of contractual agreements between campus/university and relevant outside programs/organizations are compliant with business and legal terms and demonstrated development of complex contract addendums/amendments.
3. Demonstrated experience in a state and/or federal level organization with a diverse employee population.
4. Demonstrated experience managing multiple, complex projects simultaneously, including many that are vastly different in scope and scale and highly sensitive for example the issuance of Request for Proposals, Invitation for Bid, Request for Information; negotiating Sole Source procurements and developing and negotiating complex pricing/cost strategies.
Specialty Factors (Additional Required Qualifications)
Education and Experience Preferred
1. Certified Purchasing Manager (CPM); or, Certified Public Purchasing Officer (CPPO) Certification; or Federal Government Contracting Officer certification.
2. Demonstrated exceptional interpersonal skills, with demonstrated ability to interact efficiently with academic leaders, faculty, staff, students and vendors or equivalent stakeholders;
3. Demonstrated ability to lead (chair) cross-functional committees in support of implementing complex procurement initiatives.
4. Demonstrated management experience and administrative skills to motivate, organize, direct, and evaluate diverse staff members and to work in a collective bargaining environment.
5. Demonstrated ability to prioritize competing projects, tasks, and functions and to determine the relative importance of selected duties, established deadlines, and operational functions.
6. Demonstrated member or stakeholder of a key system implementation directly influencing the procurement function or procurement related information technology systems that fully support departmental procurement/contract functions.
7. Demonstrated ability to develop procurement policies and procedures for use by campus/university (internal customers) and relevant outside organizations.
List the knowledge, skills, and abilities critical to the performance of this position.
Demonstrated ability to apply complex procurement, contracting and management principles and procedures, state law, and record keeping techniques and methods.
