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Job ID: 202774

Executive Assistant to the Dean
University at Buffalo, The State University of New York

Date Posted Jan. 4, 2023
Title Executive Assistant to the Dean
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department MGT Deans Office Administration
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Position Summary

The University at Buffalo seeks an Executive Assistant to the Dean who will provide high-level support and confidential assistance to the Office of the Dean for the School of Management. This position will utilize tact and diplomacy to respond to occasional high pressure or difficult situations.

Tasks assigned to this position include:
    • Logistics and information management including: day-to-day logistics, point person for the Dean’s Office, and preparation for meetings.
    • Meeting and event management and administrative support including: scheduling, planning, budgeting and communicating with others.
    • Financial administrative support including: maintain procurement cards for purchases, monthly reconciliation, reimbursement processes, and propose and manage event budgets.
    • Event assistance including communication, planning, administrative support and execution for School events.


This position is expected to manage competing priorities, display flexibility and initiative, work with a diverse constituency, and work with a great deal of autonomy. The professional obligation for this position will require you to occasionally work outside of normal business hours, including some evenings and weekends.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Bachelors Degree with 2 years of work experience in administrative management.
  • Superior oral and written communication skills (finalist candidates may be asked to furnish writing samples) and strong computer skills.
  • Must be able to maintain the highest level of confidentiality and respond with tact and diplomacy in high pressure or sensitive situations.
  • Must be able to manage competing priorities, display flexibility and initiative, and work with a diverse constituency in a fast-paced environment.

Preferred Qualifications

  • Master’s degree in an administration-related field such as an MBA with three years’ experience in an administrative management position.
  • Prior experience at a large research university center, preferably at the University at Buffalo (UB).
  • Familiarity with UB policies and procedures.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

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