Position: Administrative Assistant Department: Counseling Center
Status: Full-Time (Non-Exempt)
In keeping with the President’s commitment to Tuskegee University demonstrating "Excellence in Every Way", the ideal Administrative Assistant will possess the willingness to use his or her expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.
Essential Duties and Job Responsibilities
We are seeking an administrative assistant who excels at communicating clearly and calmly with students, referral sources, and office staff while multitasking a variety of responsibilities in a sometimes fast-paced environment. The right candidate will be able to work independently and take direction from staff, be proficient with PC computers, Banner/Colleague, MS Office program, smartphones and texting, able to implement and manage Titanium Counseling Software, and multitask calls, emails and greeting clients.
Performs general office duties, including answering phones using good customer service, greeting students, guests and visitors, scheduling appointments, preparing materials, filing, and processing incoming and outgoing correspondence.
Responsible for checking in students and guests.
Manage student and staff calls, emails, texts and faxes.
Implement Titanium and schedule and track clients using Titanium scheduling system.
Troubleshoot scheduling and other related issues.
Assist Counseling Center staff with developing outreach and engagement programs.
Provides administrative support to the Counseling Center Staff as needed.
Maintains office supplies, coordinates travel and completes purchase order requests process.
Maintains sensitivity, understanding, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds.
Seeks opportunities to gain knowledge and implement more effective and efficient processes
Supports the mission, vision, and values of the University.
May require evening and weekend hours of operation during major programs and events.
Performs other duties as assigned which support the purpose and initiatives of the Counseling Center.
High school diploma or GED required.
Associate’s degree in Business Administration, Professional Administration, or related preferred.
1 – 3 years of experience required.
Commensurate with education, training and experience
Additional Position Information:
This position will require you to weekend and after work hours.
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
Applications are available at the following link:
Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the event of budgetary or operational constraints. Application packets with missing information will be considered incomplete and will not be processed.
Human Resources Department
101 Kresge Center
Tuskegee, Alabama 36088
Email Address: firstname.lastname@example.org Fax: 334-724-4319
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of
employment. Must be able to pass a drug screen and background check.