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Job ID: 137170

Coordinator, Construction Projects
Mt. San Antonio College

Date Posted Jan. 29, 2020
Title Coordinator, Construction Projects
University Mt. San Antonio College
Walnut, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Facilities/Maintenance/Transportation

Coordinator, Construction Projects

Position Number: 2013141062

Department: Facilities Planning and Mgt

Job Category: Classified Unit A

Time (Percent Time): 100%

Term (months/year): 12 months/year

Current Work Schedule (days, hours): Monday - Friday: 8:00 a.m. - 5:00 p.m.

Salary Range: A-105

Salary: Steps 1 - 6: $5,601- $7,148 per month

Shift Differential: Shift differential eligibility based on the current collective bargaining agreement

Open Date: 01/27/2020

Initial Screening Date: 02/19/2020

Open Until Filled: Yes

Application Procedure:

Complete application packets will be accepted until the position is filled; however, those submitted by 11:59 p.m. (PST) on February 19, 2020, are assured consideration.

Applicants must submit all of the following materials online unless otherwise noted at Mt.SAC Employment Website to be considered for this position:

1. A Mt. San Antonio College online application.
2. A cover letter describing how the applicant meets the required education and experience.
3. A detailed resume that summarizes educational preparation and professional experience for the position.
4. If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.

Health & Welfare:

The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans. Lifetime retirement benefits provided for eligible retirees.

The District participates in the Public Employees Retirement System (PERS), State Teachers Retirement System (STRS) retirement programs, and National Benefit Services.

*Note Salary and Health & Welfare Benefits are subject to change

Basic Function/Overview:


Under general supervision, plans, organizes, coordinates, and provides direction and oversight of assigned projects and/or programs; provides routine administrative and operational support for assigned projects and/or programs; plans and coordinates education and outreach efforts; evaluates program effectiveness and makes recommendations for operational, policy, and procedural improvements; develops, summarizes, and maintains program records and reports; fosters cooperative working relationships with departmental personnel, external contractors, and professionals.


Receives general supervision from assigned managerial personnel. Exercises supervision of contractors and new projects.


This is a coordinator classification responsible for planning, organizing, and coordinating specialized construction projects. Incumbents at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. The work has technical and programmatic aspects requiring the interpretation and application of policies, procedures, and regulations. This class is distinguished from the Construction Projects Specialist in that the former is responsible for oversight of construction activities, exercising a higher technical understanding of the construction process and general project oversight. This class is further distinguished from the Manager, Construction Projects in that the latter is responsible for more complex and higher-level technical work related to the College's construction projects and exercises a higher level of discretion and independent decision-making.

Essential Duties/Major Responsibilities:


1. Performs site coordination and logistical site walks with contractors, design professionals and Facilities Department personnel; schedules, coordinates, and monitors construction activities; attends job walks, conducts job walks as directed.
2. Schedules, coordinates, and attends planning, design, and construction progress meetings; acts as meeting facilitator as directed.
3. Obtains and reviews competitive bids and cost proposals for project materials and services from contractors, materials suppliers, and specialty vendors; monitors and reports on status of orders coordinates with Accounts Payable personnel to ensure that requisitions for services and supplies are paid in a timely manner.
4. Schedules, coordinates, and monitors Furniture & Fixed Equipment (FF&E) installations with College personnel and contractors.
5. Plans, organizes, and coordinates department relocations; creates building room matrix and assigns building room numbers for new construction; develops basic site plans, sketches and cut sheets for College personnel, contractors, and consultants.
6. Monitors project budget, prepares project budget worksheets, prepares budget transfers, prepares revised budget forms and change orders; tracks and monitors expenditures; reconciles project budgets at project completion.
7. Plans, organizes and performs punch walks; monitors contractors on closeout of punch list items; schedules, monitors and ensures contractor completion of all open Commissioning items.
8. Coordinates and attends training sessions for staff on department specific policies, procedures, systems, and software.
9. Coordinates the submittal of forms and documents to Division of the State Architect (DSA) as directed; prepares closeout certification packet and submits to DSA to ensure timely closeout of project files; Prepares closeout turnover package and submits to the Facilities Department; Submits Notice of Completion (NOC) requests to Purchasing for Board approval and records the NOC with the county.
10. Schedules and monitors all warranty work orders through the one (1) year warranty period on all newly constructed buildings.
11. Coordinates and integrates department services and activities with other College departments and outside agencies.
12. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and affiliated trainings. Prepares and delivers oral presentations related to assigned areas if needed.
13. Performs other related or lower classification duties as assigned.

Other Duties:

Performs other related duties as assigned.

Knowledge Of:

Knowledge of:

1. Procedures for planning, implementing, and maintaining assigned programs and/or projects.
2. Research and reporting methods, techniques, and procedures.
3. Principles and practices of data collection and report preparation.
4. Basic principles and practices of budget administration and accountability.
5. Modern office practices, methods, and computer equipment and applications, including word processing, database, and spreadsheet applications.
6. Proper terminology, materials, and equipment used in the construction trades within areas of responsibility.
7. Facilities planning processes and procedures.
8. Division of the State Architect project documentation requirements.
9. Applicable codes, regulations, policies, technical processes, and procedures related to the department to which assigned, including Public Contract Code as it relates to the Procurement of Construction Services and project bidding process.
10. Business arithmetic and basic financial and statistical techniques.
11. Modern office practices, methods, and computer equipment and applications related to the work.
12. Computer applications related to the work, including word processing, database, and spreadsheet applications.
13. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and College staff, including individuals of various ages, disabilities, socio-economic and ethnic groups.

Skills and Abilities:

Skills & Abilities to:

1. Assist in developing and implementing goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
2. Assist in planning and organizing building design and construction programs.
3. Plan, organize, and coordinate the work of contracted project personnel.
4. Effectively represent the College and the department in meetings with contractors, vendors, and various businesses, professionals, and organizations.
5. Provide varied and responsible office administrative work requiring the use of tact and discretion.
6. Understand the organization and operation of the College and of outside agencies as necessary to assume assigned responsibilities; interpret, apply and explain applicable College policies, rules, and regulations related to areas of responsibility.
7. Establish and maintain a variety of filing, record-keeping, and tracking systems.
8. Organize own work, set priorities, and meet critical time deadlines.
9. Use English effectively to communicate in person, over the telephone, and in writing.
10. Understand scope of authority in making independent decisions.
11. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.
12. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.
13. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Minimum Qualifications/Education & Experience:

Equivalent to an Associates degree from a regionally accredited college and Five (5) full time equivalent years of responsible construction coordination support experience, which includes at least three (3) full time equivalent years in construction, architecture, and/or facilities management.


Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:

Incumbents work in an office environment and on active construction sites and is occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions and occasional exposure to hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; may be required to operate a motor vehicle to visit various College and meeting sites. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbents in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 20 pounds.


Conditions of Employment:

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: Mt. SAC Annual Security Report 2017

The person holding this position is considered a Responsible Employee under Title IX of the Educational Amendments Act of 1972 and is required to report to the Colleges Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:

Please note: A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through the Office of Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:

DO NOT include photographs or any demographic information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

TRAVEL POLICY: Costs associated with travel in excess of 150 miles one way from residence for the purpose of an interview will be reimbursed up to $500 maximum. Relocation costs will be borne by the successful candidate. Travel reimbursement claims (original receipts) must be submitted no later than 30 days following the interview date.

Foreign Transcripts:

Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.


Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail:

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicants responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at Mt. SAC Employment Website to complete and submit your application for this position.

Letters of Recommendation
Confidential letters of recommendation are not accepted for this position. All letters of recommendation must be uploaded to the application.

EEO Policy:

The College is an equal opportunity employer. The policy of the College is to encourage applications from ethnic and racial minorities, women, persons with disabilities, and Vietnam-era veterans. No person shall be denied employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex (gender), age, sexual orientation, or the perception that a person has one or more of these characteristics.

Conflict of Interest:

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio Colleges Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:



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