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Job ID: 182407

Assistant I, Executive
Austin Community College District


Date Posted Mar. 25, 2022
Title Assistant I, Executive
University Austin Community College District
Austin, TX, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 

Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
 
As a community college committed to our mission, we seek to recruit and retain a workforce that:

  • Reflects the diversity of our community
  • Values intellectual curiosity and innovative teaching
  • Is attracted by the college mission to promote equitable access to educational opportunities
  • Cares about student success and collaborates on strategies to facilitate success for under-represented populations
  • Welcomes difference and models respectful interaction with others
  • Engages with the community both within and outside of ACC

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*Commitment to Equity and Inclusion*_

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and under represented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. In 2017 our faculty adopted a Statement of ACC Faculty Values. This Statement affirms that ACC’s faculty members value collaboration, service, agency, scholarship, inclusion, and teaching, all of which attest to our commitment to equity, diversity, and inclusion at the heart of our mission.

Job Posting Title:
Assistant I, Executive

Job Description Summary:
To provide executive level administrative support.

Job Description:

Description of Duties and Tasks

  • Provides executive level support to an executive vice president, vice president or associate vice president by receiving, prioritizing, and responding to incoming correspondence, requests, reports and telephone, or email contacts.
  • Expedites the processing of documents or other items requiring action, assesses and works with other staff and community members to resolve issues from students, employees, and the public regarding college activities.
  • Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, equipment, location, information packets, and follow up action items.
  • Performs complex computer activities including word processing, data processing, scheduling processes and visual and graphic presentations.
  • Coordinates and maintains operating budgets. Receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.
  • Establishes and maintains files, logs, and other tracking systems for a variety of information, projects and events; may update website or use social media.
  • Coordinates special projects including researching and analyzing information and data; interpreting and applying policies and procedures, and/or recommending alternative solutions based on information gathered.
  • May assign and review the work of office personnel.

Knowledge

  • College operations, organization, policies, and procedures.
  • Records retention, preservation, and recording.
  • Principles and methods of budget preparation and expenditure control.
  • Office management processes and procedures.
  • Correct English usage, grammar, spelling, punctuation, and vocabulary.

Skills

  • Possessing a customer-oriented and solutions-focused mindset.
  • Preparing and processing purchase orders.
  • Accountable for inventory/property management.
  • Establishing and maintaining effective working relationships.
  • Maintaining an established work schedule.
  • Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality.
  • Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through.
  • Compiling and organizing complex material, summarizing discussions and actions taken in report form.
  • Reviewing and preparing narrative and statistical reports and records.
  • Interpreting and applying rules, regulations, policies, and procedures.
  • Analyzing situations accurately and adopting an effective course of action.
  • Maintaining confidentiality of work-related information and materials.

Technology Skills

  • Use a variety of spreadsheet, word processing, database, and presentation software.
  • May also use social media, work with desktop publishing, and update webpages.

Required Work Experience

  • Three years related work experience.

Required Education

  • Associate degree.

Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.  Please note that the college reserves the right to amend these terms of substitution at any time.

Physical Requirements

  • Work is performed in a standard office or similar environment.
  • Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
  • Occasional lifting of objects up to 10 pounds.

Safety

  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Pay Range

$45,537 – 65,055

<span class="emphasisPlease Note: _ACC job postings are removed from advertising at 12:00 A.M. on the job posting closing date (midnight on the day before the closing date). Please apply prior to the job closing date and time. _

Number of Openings:
1

Job Posting Close Date:
April 8, 2022

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*ACC Benefits Overview*_
Full-time faculty and staffing table employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans and AD&D.
 

ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

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*EEO Statement*_
The Austin Community College District is an Equal Opportunity Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, political affiliation or other protected categories.

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*Clery Act*_
As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.

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*Disclaimer*_
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.


 
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