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Job ID: 189031

Field Program Coordinator and Administrative Support Specialist (7397U) 35299
University of California, Berkeley

Date Posted Jul. 5, 2022
Title Field Program Coordinator and Administrative Support Specialist (7397U) 35299
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services

Field Program Coordinator and Administrative Support Specialist (7397U) 35299

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

Located within the world's finest public university and one of the most diverse regions in the nation, the UC Berkeley School of Social Welfare strives to transform the systems that perpetuate poverty and social disadvantage. Berkeley Social Welfare develops effective leaders and scholars committed to solving complex social problems; produces, disseminates and utilizes research to improve social-service delivery and policy through critical thinking and evidence-based knowledge; and prepares the next generation of culturally-competent social workers, researchers and teachers dedicated to serving the most vulnerable members of our society.

The Field Education Program serves over 200 MSW students and has regular interface with over 150 agencies at any given time. MSW students engage in part-time internships in a range of public settings, including but not limited to public schools, hospitals, non-profit agencies, and mental health clinics. These internships require both student, faculty and staff awareness of, and adherence to, university policies and regulations, agency policies and regulations and social work professional regulations.

This position directly supports the Field Education Program within the School of Social Welfare with database management, program planning, development, and administration. The role will assist the Academic Coordinator and other School of Social Welfare Leadership to ensure quality assurance and adherence to national accreditation guidelines as set forth by the Council on Social Work Education, as well as Berkeley Social Welfare program policies that guide students in their field placements and provide agencies with clear guidelines for supporting the professional competencies of their MSW student interns.

Application Review Date

The First Review Date for this job is: 05/18/2022.


35% Supports field education operations by maintaining accurate, confidential, secure, and timely data within multiple data management systems. With guidance from the Academic Coordinator, ensures consistency and quality assurance in accordance with the national accrediting body, Council on Social Work Education, when engaging with and maintaining policies, projects, and issues in support of program operations.
  • Helps establish standards, guidelines and best practices for database deliverables, and program processes. Provides regular, ongoing technical support and training for database issues and resolves procedural and technical issues in the context of department policies and procedures with a customer-service mindset. Proactively forecasts and suggests viable solutions to improve likely challenges associated with the day to day operations of the Field Education Program. Identifies, proposes, and executes business process improvement projects taking in business practice, policy, and technical considerations.

20% Provides efficient administrative support for both internal and external stakeholders to achieve smooth operation of the Field Education program, including
  • Serves as the first point of email, phone, and /or in person contact for students, faculty, staff, and the public regarding the Field Education Program and associated instructional grants. Coordinates student selection/application processes for program's instructional grants (i.e. Integrated Behavioral Health, Substance Abuse Disorder). Coordinates the renewal process for the School of Social Welfare's general and professional liability insurance policies. Coordinates logistical aspects of field-related events (e.g. Field Instructor Training, Advanced Field Instruction and Clinical Supervision Training, Skills Workshops, and Career Fairs). This includes securing appropriate venues (including in-person and online events), food, and documentation of participant information for continuing education units.

15% Provides a variety of administrative duties in support of career and professional development programming
  • Collaborates with Field Education, Student Services, related Dean's Office staff, and the campus Career Center to provide administrative support in the planning and implementation of career development programming, expanding opportunities for skill-building, mentorship, research, and experiential learning. Coordinates planning of annual Career Fair and Social Welfare professional development workshops. Conducts assessments of learning, continuing education, and professional development needs of current students and the social work practice community.

10% Prepares student placement, agency contact, student competency, and other reports for field faculty, program director, and other administrators; identifies trends and forecasts needs and further analysis needed based on reports.
  • Works with Academic Coordinator to participate in planning and executing a budget that meets programmatic needs within human and financial resource constraints; ensures proper management of program budget, including tracking spending on trainings, food, and travel, etc., and alerts Academic Coordinator and Dean's Office to deviations.

10% Manages Field Education's affiliation agreements/Memoranda of Understanding with multiple agencies, including:
  • Tracks agreement expiration dates as well as communication with agency contacts and UC Berkeley's Business Contracts Office staff; Identifies and elevates risks to Academic Coordinator and Dean's Office; Negotiates affiliation agreements with partner agencies that clearly outline the degree of liability for UCB and the agency, in a manner consistent with UC Berkeley's risk management objectives.

5% Participates in administrative policy and program planning and development for progress toward the goals and sustainability of the Field Education Program.

5% Other duties as assigned.

Required Qualifications
  • Working knowledge of common organization- or research-specific and other computer application programs. Excellent communication, interpersonal and problem-solving skills, with demonstrated active listening skills and an ability to communicate effectively with all levels of staff, both verbally and in writing. Proficient in ability to use discretion and maintain all confidentiality. Demonstrates ability to use sound judgment in responding to issues and concerns. Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Proficient in ability to multi-task with demanding timeframes. Working knowledge of applicable policy analysis techniques. Thorough knowledge of and/or ability to learn University and departmental rules and regulations, processes. Must demonstrate proficiency with Google Suite (email, calendar, docs, sheets, forms, etc.) and Microsoft Office Suite, especially Word and Excel. Thorough knowledge of basic database management systems and standards. Must demonstrate interpersonal skills, problem solving skills, service orientation, active listening, effective verbal and written communication skills and organizational skills. Must demonstrate ability to identify measures of system/process performance and the actions to improve performance through application/process configuration and programming techniques. Excellent organizational skills with a demonstrated ability to identify opportunities for system, process and performance optimization.

  • Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications
  • Thorough knowledge of University and departmental rules and regulations, processes and/or equivalent institutional knowledge.

Salary & Benefits

This is a 12-month, full-time (40 hours/week), Contract Appointment, eligible for full UC benefits with the possibility of extension. This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $28.74 - $33.53. For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Other Information

This position is eligible for up to 40% remote work!

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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