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Job ID: 125490

Major Gifts Assistant (4722C) -
University of California, Berkeley

Date Posted Jul. 11, 2019
Title Major Gifts Assistant (4722C) -
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Alumni Relations
    Institutional Advancement

Major Gifts Assistant (4722C) -

About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance academic and artistic, political and cultural makes it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: July 16, 2019

Departmental Overview
The College of Letters and Science (L&S), one of the largest and most prestigious teaching and research entities in the nation, stands at the heart of Berkeley's intellectual preeminence and comprehensive excellence.

Our continued leadership in education, research, and public service depends on private philanthropy from our alumni and friends, corporations, and foundations. Gifts to Berkeley play an essential role both in sustaining fundamental traditions of excellence and in moving the university forward decisively.

L&S is already a leader in discovery and innovation. Here, the frontiers of science are explored and tested. New understanding of our society is gathered. Curiosity and imagination are sparked. Knowledge is shared, discoveries are made, passions are engaged, and the world ultimately is changed.

Gifts from our alumni and friends will ensure that Berkeley remains the most distinguished public research university in the world.

  • Supports Team Science operations, such as: paying invoices and processing reimbursements, booking travel, ordering office supplies, answering incoming calls, greeting visitors, and provides occasional back up for Deans' Office Executive Assistants' duties.
  • Coordinates planning, execution and follow up for meetings and donor visits as requested by fundraisers and Deans. This includes prep work to find a meeting time/location, order food, prepare supplies/presentation materials/briefings as needed, may make travel arrangements, and will coordinate with team to complete post-visit or post-event follow up items.
  • Occasionally assists with gift management. Will work with fundraisers and gift manager to ensure that donor acknowledgements are sent and properly recorded/archived.
  • Complete select assignments that support L&S donor events. This may include preparing invitation list, tracking RSVPs, preparing event materials (nametags, programs, host gifts, etc.), staff event, post-event tasks (reimbursements, thank you notes, etc).
  • Works with fundraisers and the Stewardship function on process related to producing stewardship reports, for endowed chairs and fellowships, and occasionally for foundation/grant reporting.
  • Ad hoc tasks and projects that support major gift operations, such as mass mailings, filing, research for the Deans, training student workers.

Required Qualifications
  • Demonstrated experience providing comprehensive administrative support in a comparable, fast-paced environment.
  • Knowledge of basic concepts and principles of building and maintaining effective relationships with a variety of constituencies that include faculty, staff, and donors.
  • Well-developed and demonstrated organizational, coordination, time management and problem solving skills; ability to prioritize, work under pressure, and meet deadlines.
  • Professionalism as reflected in the ability to integrate over-arching organizational goals with multiple management priorities and individual constituent needs.
  • Exceptional judgment requiring minimal direction for regular tasks as well as the maturity and insight to recognize situations where guidance is warranted.
  • Ability to keep good notes and organize with focus on, and attention to, detail.
  • Customer service orientation and ability to be flexible and adaptable to change.
  • Strong oral and written communication skills as well as project management skills.
  • Experience with databases.
  • A high level of proficiency with Microsoft Office and Excel, Google applications, calendaring systems, and ability to learn other software and systems as required. Technical capacity to learn campus databases (including CADS) and Marketing Cloud.
  • Demonstrated ability to handle sensitive matters with discretion and tact, and to maintain strict confidentiality.

Preferred Qualifications
  • Preference given to candidates who can demonstrate significant teamwork skills and an ability to work simultaneously on multiple complex tasks.
  • The ideal candidate would also demonstrate a high level of professional written, oral and interpersonal communication skills.
  • Development/Advancement experience in an institution of higher education.
  • Event planning experience.
  • Knowledge and experience with campus systems BearBuy and CADS and/or FileMaker Pro software a plus or equivalent experience.

Salary & Benefits
The position is non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $23.47 - $27.17, steps 1.0 - 9.0.

For information on the comprehensive benefits package offered by the University visit:

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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