Administrative Assistant – Comparative Medicine Services – (21001459)
Tufts Comparative Medicine Services (TUFTS-CMS) provides facilities, services, and information to facilitate effective research using laboratory animals at Tufts University and Tufts Medical Center in Boston and Tufts University in Medford. tufts-cms is also obligated to insure that animal care procedures and animal experimentation comply with federal, state, and local regulations. The management and operation of the animal care activities of all sites are integral to the animal care and use program. All centralized facilities are located within a 2-block radius, either in Boston or Medford and house in excess of 40,000 animals daily.
Performs day to day administrative duties, animal ordering, animal mobile census, greeting and directing visitors, answering telephone calls and other varied duties according to established policies and procedures. Manage the Senior Director’s calendar as well as schedule meetings on and off campus. Primary responsibilities include mobile census for both the Boston and Medford Campuses and assisting with animal orders and cage cards. This position requires the frequent use of independent judgment in determining work priorities and good attention to detail. Cross-Training in other job functions within Administration is required.
A high school diploma/GED plus five years of administrative experience in a medical, academic, or business setting OR a bachelor’s degree and 3+ years of experience
Excellent written, verbal and interpersonal skills
Proficient use of computers especially the Microsoft Office suite of applications
The candidate should possess the ability to communicate with all levels of faculty and staff within the institutions in an accurate and concise manner
Must be able to follow the guidelines, policies and procedures of the department and the institutions
Must be able to learn new task and functions quickly, accurately and efficiently as new projects arise
Must be capable of functioning independently with minimal supervision
Detail oriented and superb organizational skills
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Equal Opportunity Employer – minority/females/veterans/disability/sexual orientation/gender identity.