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Job ID: 136615

Administrative Assistant - Department of Prosthodontics, School of Dental Medicine
Tufts University

Date Posted Jan. 20, 2020
Title Administrative Assistant - Department of Prosthodontics, School of Dental Medicine
University Tufts University
Boston, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Part-Time/Temporary Staff
  • Administrative Support/Services

This is a part-time benefits eligible position working 17.5 hours per week.

Our Passion/Vision is Global Leaders in Oral Health. Our Purpose/Mission is Education Committed to Clinical Excellence. Our people, we are a diverse community of students, alumni, faculty, researchers, staff, and the patients we serve. And our Place, we are local, statewide, national, and international in our presence and influence.

The primary responsibility of the Department of Prosthodontics lies in the education and training of predoctoral and postdoctoral students in the restorative aspects of bringing a damaged dentition back to biologic health, function, esthetics and comfort. This is accomplished by teaching and practicing the clinical techniques of modern restorative dentistry and prosthodontics including implant dentistry on the basis of current evidence in the related sciences. The department integrates predoctoral and postgraduate prosthodontics and our related programs, Advanced Education in Esthetic and Operative Dentistry, Advanced Dental Technology and Research, and Advanced Digital Prosthodontics and Implant Dentistry Fellowship.

Under minimal supervision, the Administrative Assistant or Administrative Coordinator provides advanced administrative support and communications for the department. S/he will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. S/he will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation. S/he will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.


Basic Requirements:
Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor’s degree and 3+ years of experience.
Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.

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