Position Summary
This role is primarily focused on coordination and execution of department activities, providing administrative support to the EEH Chair, and assisting with finance and human resources. The Department Coordinator will work closely with the Chair and Department Resource Manager (DRM) to maximize the effectiveness and efficiency of department operations.
Key accountabilities and responsibilities include:
• Working as a liaison for the Chair with the Department, School, and other parts of the University with respect to administrative matters.
• Coordinating day-to-day department operations, candidate and guest visits, and special events.
• Providing administrative support to the Chair and assisting the Chair on matters related to overall departmental operations.
• Assisting with department space, key, and asset management.
• Updating faculty webpages, directories, course listings, and general information on website.
• Providing guidance to EEH faculty, staff, and students on submitting travel and non-travel reimbursement requests.
• Processing procurement transactions, honoraria, independent contractor payments, and distribution of award funds.
• Supporting DRM with reconciliation of department accounts and maintaining the department budget.
• Facilitating new employee onboarding and systems access. Assembling dossiers, immigration filings, and appointment processing.
This position requires strong professional judgement and independent resourcefulness, while handling time-sensitive matters that require excellent problem-solving skills and confidentiality. The Department Coordinator must be a self-motivated professional who requires minimal supervision in addressing program-related decisions and is able to work both independently and as part of a team. The Department Coordinator must be able to organize tasks and follow them to completion. This position will require on-the-job learning and new skills development pertinent to new departmental initiatives and changes in UB policies and other, related regulations. The Department Coordinator will be a welcomed member of a high functioning and well-integrated team of professionals who work together with cross-training in support functions.
We are committed to the ongoing development of an excellent and diverse community of scholars, staff and students engaged in education, research, and service. We encourage applications from women, members of minority and historically marginalized groups, veterans, and individuals with disabilities.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our
benefit packages.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the
University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Bachelor’s degree.
- Demonstrated skills required include: adaptable, organized, proactive, excellent judgment, ability to plan. Strong computer knowledge to include Microsoft Office (Word, Excel, PowerPoint and Outlook), file sharing/organization (Box), and experience with teleconferencing technologies (Zoom). Skills in communication (listening, written, and oral), customer service, problem-solving, and acting as part of a team.
Preferred Qualifications
- Master’s degree.
- Familiarity with UB administrative policies and management systems including: UBJobs, Concur, SIRI, ShopBlue, ePTF, UBbox. Experience providing administrative or research support in an academic, healthcare, or similar institution.
