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Job ID: 134395

Program Assistant V - Executive Education Program
University of San Francisco

Date Posted Dec. 4, 2019
Title Program Assistant V - Executive Education Program
University University of San Francisco
San Francisco, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services

Job Title:
Program Assistant V - Executive Education Program

Job Summary:
The Program Assistant V (PAV) will assist in the successful execution of the Executive Education department activities. The PAIV will oversee and conduct a range of administrative tasks and projects, including ensuring expenses are entered appropriately and in a timely manner. Ensure the budget reporting is maintained, support business development efforts, support marketing and communications, and help to manage and train student assistants and manage programs and events.

Full Job Description:

Job Responsibilities
  • Help monitor budgets and document expenses; help manage the profitability of programs
  • Monitors selected monthly budget items and maintains financial records for department expenditures and events
  • Project expenses per category and ensure the department stays within budget
  • May collaborate with managers to find creative ways to reduce costs
  • Collaborate with colleagues in the School of Management, and the Office of Administration and Finance, among other departments
  • Support event-related tasks such as scheduling, logistics, catering, etc.
  • Maintain information and reports in Salesforce CRM database
  • Conduct internet research on programs
  • Assist in the design email newsletter and social media for executive education
  • Liaison with faculty inside and outside USF, company representatives and logistics operators to ensure a successful delivery of the program
  • Assist with and oversee all of the logistics associated with the delivery of the program
  • Assist with business development efforts of creating proposals, contracts and invoicing
  • Assist with the communication with Spanish speaking clients and delivery of programs to Spanish speaking groups
  • Engage in other tasks as needed

Minimum Qualifications
  • Post high school education preferred
  • Training or experience equivalent to five years of increasingly responsible work experience
  • Organized and detail-oriented
  • Finance and budgeting skills
  • Advanced experience working with database systems word processing, presentation software and spreadsheet software is required
  • Proactive problem solver
  • Team player

Full time

Pay Rate:

To apply, visit

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to Change the World From Here. For more information, visit


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