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Job ID: 183508

Financial Services Analyst (4627U), Facilities Services - 33969
University of California, Berkeley


Date Posted Apr. 8, 2022
Title Financial Services Analyst (4627U), Facilities Services - 33969
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Professional Staff
  • Finance/Investment Management
    Facilities/Maintenance/Transportation
 
 


Financial Services Analyst (4627U), Facilities Services - 33969

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

Facilities Services works to maintain a campus built environment that is conducive to teaching, learning and research. We strive to continuously improve the campus in partnership with all members of the campus community. Facilities Services is comprised of the following units: Campus Recycling and Refuse Services, Custodial Services, Environmental Services, Grounds Operations, Shops, Quality Assurance & Customer Service, Sustainability and Engineering Services and People's Park.

Application Review Date

The First Review Date for this job is: April 21, 2022.

Responsibilities
  • Applies professional financial and accounting concepts to independently perform analyses of moderately complex financial services such as researching discrepancies and compliance with external regulations and internal policies. Under general supervision, researches and gathers information from a variety of sources; prepares and summarize information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities. Assists with ensuring that financial processing functions which may include Accounts Payable, Accounts Receivable, Cashiering and Collections are performed with accuracy and that daily operations run smoothly. May act as team leader for support staff. Train staff and create effective teamwork environment. Processes invoices in Bear Buy and validates invoices in Maximo work order system. Prepares and inputs sundry debtor billing charges into CARS (Campus Accounts Receivable System). Collaborate with Purchasing team regarding change orders and unresolved invoices. Functions as a resource to support staff on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns via email, phone and in-person communication. Responsible for processing and servicing of a variety of operational, personnel, and financial transactions and services. Includes cashiering, payroll, accounts receivable, accounts payable, collections, data collection and data entry, analysis, review and control, customer servicing, and reporting. Conducts or assists with researching, developing and implementing new and changing business processes. Under general supervision, researches and gathers information from a variety of sources; prepares and summarize information and reports relative to new services, regulatory compliance issues and/or vendor selection and support activities. Helps document processes and procedures for financial activities within the ProMapp system. Identify areas for process improvement and documents processes as changes occur within the office. Reviews, processes, and helps prepare basic financial journals to post recharge activities to campus clients per MOUs. Delivers quality customer service to various constituencies to include internal department clients and external vendors.


Required Qualifications
  • Demonstrated ability to juggle heavy deadline-driven workload and set priorities. Working knowledge of financial processes, policies and procedures. Requires ability to present information in a clear and concise manner both in writing and verbally. Must be proficient in use of Microsoft Office and common desktop/web applications, including excel. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision-making. Skills to provide coaching and mentoring to support staff and student interns. Ability to work both independently and as a team member.


Education
  • Bachelors degree in related area and/or equivalent experience/training.


Preferred Qualifications
  • Experience with and/or ability to learn BFS, Bear Buy, CARS, CDS preferred.


Salary & Benefits

This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $24.76 - $35.78. For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Other Information

This is a career, 100% full-time, 40-hours per week appointment, eligible for full UC benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=33969&PostingSeq=1

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