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Job ID: 186500

Clerkship Program Coordinator, Medicine
University at Buffalo, The State University of New York

Date Posted May 27, 2022
Title Clerkship Program Coordinator, Medicine
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Medicine
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Student Services
    Administrative Support/Services

Position Summary
The Department of Medicine seeks to hire an experienced and highly responsible professional to serve as Clerkship Coordinator.

This position will manage the day-to-day operations for the 3rd and 4th year Medical Student Clerkship Program. The Clerkship Coordinator in the Department of Medicine calls must be a self-directed professional who exercises sound and independent judgment. This position reports to the Clerkship Director.

Duties / Responsibilities:
Manage daily operations of the 3rd and 4th year medical student clerkship program.
Function as the first-contact liaison to students, faculty, residents, community faculty, site administrators, and school administration for any issues or questions relating to the clerkship.
Provide primary support for the clerkship director in matters relating to the clerkship, and function as their representative if requested.

Develops and organizes student rotation schedules, didactic lectures, and exam preparation
Completes student assignments for inpatient and outpatient rotations with appropriate follow-up to the specific faculty member and/or site administrator.
Organize and provide administrative support for student didactic lecture schedules.
Compiles Objective Structured Clinical Examination questions for each scheduled training block; collates 4th year exam.
May be required to proctor exams if faculty member is not available.

Data management through the E-Value system
Record conference schedules, upload syllabus and handouts for each topic; annotate records when changes occur.
Post all evaluations completed by students and faculty evaluations of student performance.
Enter exam grades, review for accuracy; file report with Office of Medical Education.

General Support
Assist Chief resident with weekly grand rounds lecture.
Assist in development of annual reports and events.
Complete student annual evaluation letter for residency applications.
Provide back-up assistance for consult service.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
Associate degree.
Experience providing administrative support.
Effective interpersonal, oral, and written communication skills.
Excellent computer skills; must be proficient in Word, Excel and Outlook in a Microsoft Windows environment.
Impeccable attention to detail.
Able to coalesce, analyze and assimilate data.
Able to exhibit a high level of confidentiality.
Excellent organizational skills.
Able to determine and balance work priorities and meet competing deadlines.
Able to work both independently and collaboratively.
Good writing ability.

Preferred Qualifications
Bachelor’s degree and related work experience.
Good interpersonal skills and verbal communication skills with the ability to interact with discrete and professional decorum.
Ability to adapt to new organizational and technical changes.
UB business systems experience
Strong verbal, written, and interpersonal communication skills. Ability to communicate clearly and respectfully with diverse populations.
Must be able to work independently and exhibit good judgment.

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