The Senior Administrative Assistant (SAA) position is the primary contact person and liaison between the Vice President of Administration and Finance and CFO (VP/CFO) and all other Vice Presidents and Directors on campus, as well as off campus contacts, including the NIU Board of Trustees, Illinois Board of Higher Education, Legislative Representatives, vendors, and various reporters. This position works with highly sensitive information daily. This position also coordinates the secretarial staff of the Division office and the work required by the VP/CFO and Associate Vice Presidents and Directors within the Division. This position serves as the primary support for the VP/CFO additionally serves as the primary support for the Director of Budget and Financial Planning. The SAA serves on the VP/CFO’s leadership team.
This position acts as the point of coordination between managerial and clerical staff in relative subordinate departments and the VP/CFO and/or Director of Budget and Financial Planning. Essential responsibilities of this position include advanced administrative duties, management and compilation of administrative reports, dealing with highly confidential and sensitive issues, and managing the interactions of departmental functions. This individual must be able to calmly and efficiently work on multiple tasks simultaneously. Flexibility is essential as priorities change quickly. Creativity, thoroughness, common sense, good judgment, confidentiality, and the ability to deal with the non-routine matters in a professional manner are required attributes. The ability to work independently to achieve administrative processes is critical. Requires extensive knowledge of Administration & Finance, related programs, policies, and procedures of the University.